HHS0017380 Picnic Pack Supplies

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, on behalf of Lubbock State Supported Living Center, is requesting bids on cafeteria and food service supplies under IFB HHS0017380, with responses due June 22, 2026 at 10:30 a.m. Central Time. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any awarded contract.

The scope covers disposable utensils (forks, knives, teaspoons), napkins, toothpicks, and plastic bags in quantities of 100 cases per line item. Specified manufacturers include Tork, Empress, Amercare Royal, and Elkay Plastics or equal alternatives; vendors proposing non-specified brands must submit supporting literature for evaluation or risk disqualification. All pricing must be firm and fixed for the contract life, with freight quoted F.O.B. Destination Freight Prepaid and Included. Contractors must immediately implement any price decreases that become available and may request increases only through the CPI-W or CPI-U index formula with supporting documentation. Estimated delivery is 14 days after order receipt. Deliveries must occur between 8:00 a.m. and 4:00 p.m. on specified dates, excluding 11:00 a.m. to 1:00 p.m.; vendors bear all additional charges including overtime, storage, and unloading.

The estimated contract value is up to $50,000 based on historical spend. The initial term runs September 1, 2026 through August 31, 2027, with an extension option for up to one additional year at HHSC's sole discretion. The contract is subject to appropriations and availability of funds. HHSC reserves the right to make single or multiple awards to achieve best value.

Questions are due June 9, 2026 at 10:30 a.m.; responses will be posted as an addendum on June 15, 2026. Responses must include completed Exhibit A (Solicitation Affirmations) and Exhibit C (Pricing Sheet) and be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive. All responses remain binding offers for 240 days from the due date.