Flagpole Installation at the Austin State Hospital Bldg. 634

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, in collaboration with the Department of State Health Services (DSHS), is soliciting competitive bids through an Invitation for Bids (IFB HHS0017365) for the installation of a twenty-five-foot flagpole at HHSC Building 634 on the Austin State Hospital campus. The project deliverables include installation of a Titan Series IWW Internal with winch-wire halyard model (IWW25D61-SAT or equal) configured to fly two flags—a 4'x6' American flag on top and a 3'x5' Texas State flag below—along with complete foundation work requiring a minimum 2.5-foot deep sleeve and 4'x4' concrete slab base, electrical work for two ground spotlight kits with wiring in conduit, and final concrete work with medium broom finish. Bidders must meet minimum qualifications including five years of relevant flagpole installation experience, possession of a Texas Department of Licensing & Regulation Journeyman Electrician license or higher, and submission of three verifiable references from similar work completed within the past three years; contractor personnel must have at least two years of relevant experience and be at least 18 years old. Mandatory on-site visits are scheduled for May 26, 2026, at 1:00 PM or May 27, 2026, at 9:00 AM, with attendance required and documented on the sign-in log at the Austin State Hospital location; the deadline for questions or clarifications is May 28, 2026, at 5:00 PM, with responses posted as an addendum on June 1, 2026. Bid responses must be received by June 5, 2026, at 10:30 AM, with pricing submitted as firm, fixed prices on the Exhibit C-Pricing Sheet that include all labor, equipment, materials, supplies, and related expenses. The contract will commence upon award and expire on August 31, 2026, with no renewal options but a potential one-year extension at HHSC's sole discretion.

This procurement contains no set-aside designations or restrictions limiting the types of organizations that can respond, and no disadvantaged enterprise requirements are specified. No incumbent contractor has been identified for this project. Comprehensive insurance requirements must be met, including workers' compensation with $1,000,000 per accident employer's liability, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, commercial automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000, and umbrella liability of $1,000,000. The contract includes one-year warranties on flagpole hardware and accessories and labor, with a lifetime warranty on the flagpole shaft. No funding source, budget ceiling, or cost estimate is specified in the IFB, meaning bidders should submit their pricing based on project requirements and market conditions. Bidders must comply with all HHS Solicitation Affirmations and Uniform Terms and Conditions, including provisions regarding intellectual property ownership by the System Agency, seven-year record retention obligations, audit and inspection rights, and prohibitions on boycotting Israel, energy companies, and firearm industries.