Ceiling Tile Replacement in BLDG. 515 at Rio Grande State Center (RGSC)

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) issued Invitation for Bids (IFB) No. HHS0017364 for ceiling tile replacement services at Building 515 of the Rio Grande State Center in Harlingen, Texas. The procurement encompasses complete ceiling system replacement across four distinct areas totaling approximately 1,754 square feet: Room 1029 (437 square feet with integrated speakers), a conference room (459 square feet), Room 1026 (858 square feet with ceiling-mounted speakers), and the library. The scope of work includes demolition and disposal of existing acoustic ceiling systems, installation of new 15/16" or 9/16" metal suspension grid systems with metal runners and cross tees, installation of acoustic tiles with tegular edge materials, integration of mechanical and electrical fixtures (HVAC diffusers and lighting), and comprehensive site cleanup. Bidders must submit firm, fixed pricing on the provided Exhibit C Pricing Sheet covering all labor, equipment, materials, supplies, and related expenses for regular business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time) and separately for outside regular business hours. Mandatory qualifications include a minimum of three years of relevant ceiling tile replacement experience, with assigned personnel possessing at least two years of similar experience and being at least 18 years old; bidders must also provide three verifiable references for comparable projects completed within the last three years. Critical deadlines include a mandatory on-site visit on May 21, 2026, at 10:30 a.m. at Rio Grande State Center (1401 South Rangerville Road, Harlingen, TX 78552), with failure to attend resulting in automatic disqualification; a question submission deadline of May 26, 2026, at 5:00 p.m.; and a bid response deadline of June 5, 2026, at 10:30 a.m. The contract is a one-time procurement commencing upon award and continuing through August 31, 2026, with an optional one-year extension at HHSC's discretion. Award will be contingent upon HHSC Executive Commissioner approval and will be based on best value to the State, considering bidder qualifications, ability to meet performance requirements, and price.

The solicitation does not specify set-aside designations or restrictions limiting participation to particular enterprise categories, allowing all qualified vendors to respond. No incumbent contractors or current vendors are identified in the procurement documents. Bidders must maintain comprehensive insurance coverage including Workers' Compensation with employer's liability limits of $1,000,000 per accident, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile Liability of $1,000,000 combined single limit, Professional Liability Insurance of $1,000,000, and Umbrella Liability Insurance of $1,000,000. All responses must include executed copies of Exhibit A (HHS Solicitation Affirmations), completed Exhibit C (Pricing Sheet), completed Exhibit D (Bidder Reference and Contractor Qualifications Form), signed Addendum Acknowledgement Forms if applicable, and the full project pricing proposal; failure to submit any required documentation will result in bid disqualification. Respondents must also complete Form 4109 to obtain a Texas Identification Number (TIN) for billing and payment purposes. Price adjustments are permitted only at HHSC's discretion based on the Consumer Price Index for All Urban Consumers or federal minimum wage increases, with supporting documentation required. The specific budget or award value is not disclosed in the solicitation documents; however, all contracts remain subject to appropriations and fund availability with no volume, usage, or compensation guaranteed.