ESBD_516503_1780320771364_Addendum No. 1.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0017364
- Issued by
- Cameron County, Texas
About this file
This Solicitation Addendum Acknowledgement Form from the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services pertains to Invitation for Bids (IFB) No. HHS0017364 for ceiling tile replacement services at Building 515 of Rio Grande State Center in Harlingen, Texas. Addendum No. 1, dated June 1, 2026, provides critical clarifications regarding the scope of work across four rooms totaling approximately 1,754 square feet, including the removal and reinstallation of light fixtures, HVAC returns and supplies, screen projectors, cameras, fire sprinklers, and fire alarm detectors—all contractor responsibilities. The mandatory on-site jobsite walkthrough occurred on May 21, 2026, at 10:30 a.m., with failure to attend resulting in automatic disqualification. The bid submission deadline is June 5, 2026, at 10:30 a.m., with the contract commencing upon award and continuing through August 31, 2026, with an optional one-year extension at HHSC's discretion. Work hours are limited to Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, and only one room may be worked on at a time due to client activities.
The addendum includes responses to fourteen vendor questions addressing project specifications, including confirmation that the structure above the drop ceiling grid is metal roofing (not concrete), with a 6 to 8-foot vertical clearance, and that contractors must install new unfaced batt insulation above the new 2x4 acoustic tiles. All electronic contents and furniture remain the contractor's responsibility to protect and cover, with owner assistance provided as available. The facility utilizes Johnson Controls for fire protection services. Bidders must acknowledge receipt of this addendum and return the signed form with their solicitation response or, if previously submitted, email the acknowledgement to pcsbids@hhsc.state.tx.us prior to the June 5, 2026, deadline to avoid disqualification. Failure to return the Addendum Acknowledgement Form will result in automatic disqualification of the bid response.
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png
Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Isaiah.Wilczynski1@hhs.texas.gov
DueDate: 2026-06-05
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-06-01
TextField30: (512) 406-2668
TextField32: Solicitation Addendum No. 1 - 06/01/2026
- Attached is the mandatory visit sign in sheet for May 21, at 10:30 AM
- Attached is the PCS 134 responses to vendor questions.
- Addendum date updated in PCS 137 Solicitation Document
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Page 1 of 3 Reviewed Date 09/18/2025
Solicitation Title: Ceiling Tile Replacement in BLDG. 515 at Rio Grande State Center (RGSC)
Solicitation Number: HHS0017364
# Reference Question Response
1.
Is Vendor/Contractor or Owner responsible to remove and later re-install all existing light fixtures, HVAC returns and supplies, screen projector?
Vendor is responsible for this.
2.
and later re-install all existing cameras, fire sprinklers, fire alarm detectors?
3.
and later re-install all existing fire sprinkler cover plates/concealer?
4.
What's the working days and hours?
Monday – Friday 8AM – 5PM
5. What is the Vendor company name that provides fire protection services?
Johnson Controls
6.
Is the structure above the drop ceiling grid made of concrete ceiling? No, it is made of Metal roofing
Effective Date 06/26/2015 Page 2 of 3 Reviewed Date 09/18/2025
7.
How many feet approx. is the difference between the drop ceiling grid and the structure above?
6 to 8 feet
8.
Is there insulation on top of the existing drop ceiling grid and acoustical tiles?
No
9.
Does the Vendor/Contractor need to install new unfaced batt insulation on top of new ceiling? Yes, awarded vendor will need to install this.
10. Are the new acoustical tiles to be size 2x4? Yes
11.
What are the walls constructed of, such as metal studs or masonry?
The wall are constructed of Metal Studs
12.
Please confirm that there are a total (4) four rooms to replace the acoustical ceiling system?
Yes, there is a total of 4 rooms
13.
Can a vendor /contractor work on more than one room at the time?
Only one room at a time due to client activities
14.
Will the owner remove all electronic contents and furniture from the rooms before work?
Vendor is responsible to protect and cover all furniture and electronic contents we the owner will help the vendor as much as we can.
Effective Date 06/26/2015 Page 3 of 3 Reviewed Date 09/18/2025
Will the existing speakers remain? How many speakers?
Yes, there is a total of 4 speakers and 1 projector.
There are large speakers that are sticking below the ceiling that need some trims around please advise?
Yes, that is correct they will be needing trims around them.
Is there asbestos present above the ceiling? No
IFB #HHSOOITSU - Ceiling Tile Replacement in BLDG. 515 at Rio Grande
State Genter (RGSC)
Jobsite Walkthrough Sign-In Sheet
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PLEASE WRITE LEGIBLY
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IFB #HHSOOL7364 - Ceiling Tile Replacement in BLDG. 5t5 at Rio Grande
State Center (RGSC)
Jobsite Walkthrough Sign-In Sheet
Date: 5- r' 7d
PLEASE WRITE LEGIBLY
HHSC Facility Walkthrough Coordinator:
Name: o phone: q.SP - 3eo - L( 3 kL[
E-Mair : rLr.hsu\, q.4 llf 0 @ il ll 5 .-te la,s, q o U, J
Walkthrough Attendees:
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Phone: QSt .Tce . l'%6
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