Kitchen Appliances/Ice Machines Repairs & PM at Lufkin State Supported Living Center

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS), on behalf of the state of Texas and Angelina County, seek competitive bids for kitchen appliances and ice machine repair and preventative maintenance services at Lufkin State Supported Living Center in Pollok, Texas. The procurement requires a single contractor to provide as-needed maintenance and repairs to all kitchen equipment, industrial and small-scale appliances, and mandatory preventative maintenance on ice machines at least twice annually. Services must be performed Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, with a four-hour response time to standard service calls and one-hour response time for emergencies. Qualified bidders must demonstrate a minimum of three years of relevant experience, assign personnel with at least two years of relevant experience, provide three verifiable references from similar contracts completed within the past three years, and possess a Texas Identification Number (TIN). The invitation for bids was posted May 5, 2026, with an optional on-site visit scheduled for May 8, 2026, at 10:30 a.m., questions due by May 13, 2026, at 5:00 p.m., and responses due by May 25, 2026, at 10:30 a.m., with an anticipated contract start date of September 1, 2026. The initial contract term runs September 1, 2026, through August 31, 2027, with one optional one-year extension at HHSC's sole discretion. Evaluation will be based on best-value considerations including ability to meet requirements, performance delivery capability, and price, with pricing submitted as firm and fixed on the provided Pricing Sheet requiring three cost components: regular hourly rates for maintenance and repairs, bi-annual preventative maintenance costs for ice machines, and a parts markup percentage not to exceed ten percent.

The procurement documents do not identify specific set-asides, designated incumbent vendors, or restrictions based on disadvantaged enterprise status. All contractors must comply with extensive HHSC affirmations and uniform terms and conditions covering suspension and debarment status, human trafficking prohibitions, franchise tax obligations, E-Verify requirements, cybersecurity training, conflict of interest disclosures, and numerous state-specific policy requirements including restrictions on abortion funding and gender reassignment procedures. Contractors must maintain comprehensive insurance coverage including workers' compensation with employer's liability of $1,000,000 per occurrence, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000, and umbrella liability of $1,000,000. Price adjustments may be permitted only during renewal periods using the Bureau of Labor Statistics Consumer Price Index formula or based on Federal Minimum Wage increases with supporting documentation. The equipment list identifies approximately 50 pieces of kitchen and food service equipment including ice machines, commercial ovens, steamers, mixers, refrigeration units, and dishwashers distributed across six facility locations. The procurement documents do not specify a guaranteed volume, usage, or compensation amount, and the contract is subject to appropriations and fund availability, with no award value or budget range disclosed in the solicitation materials.