Sole Source: Schneider Electric – HVAC & Energy Management System Texas Center for Infectious Disease

The Texas Health and Human Services Commission (HHSC) on behalf of the Department of State Health Services (DSHS) is conducting a sole-source Invitation for Bids (IFB HHS0017188) for a blanket contract to provide HVAC and energy management system services at the Texas Center for Infectious Disease in San Antonio, Texas. The procurement seeks a contractor with full access to the Schneider Electric TAC Vista Energy Management System integrated with the Phoenix Controls negative air system to provide on-call system repairs, labor, materials, transportation, tools, and equipment on an as-needed basis. Required deliverables and service obligations include 30 hours annually of remote energy management support, 8 annual on-site visits of at least 6 hours each, 12 hours annually of remote building automation system monitoring, 6 hours annually of performance review and meter tracking, and two annual system database backups, with emergency response required within two hours when requested. Bidders must demonstrate minimum qualifications of five years of relevant experience with assigned personnel possessing a minimum of two years of relevant experience, and must provide three verifiable references for similar services completed within the last five years. The solicitation was posted May 8, 2026, with an optional on-site visit scheduled for May 12, 2026, at 2:00 PM; questions and clarifications are due May 14, 2026, at 5:00 PM with responses posted as an addendum by May 20, 2026; and sealed bids are due May 28, 2026, at 10:30 AM CST through the PeopleSoft Strategic Sourcing platform. The anticipated contract start date is September 1, 2026, with an initial one-year term through August 31, 2027, and up to four one-year renewal options available through August 31, 2031, with HHSC retaining the right to extend an additional one year beyond all exercised renewals.

No specific set-aside designations or restrictions limiting organizational types are identified in the solicitation documents; however, all respondents must comply with comprehensive affirmations and certifications including E-Verify employment verification, suspension and debarment status verification, cybersecurity training requirements, prohibition on boycotting Israel, and compliance with the Texas Public Information Act. Existing infrastructure requirements mandate integration with the Schneider Electric TAC Vista Energy Management System and Phoenix Controls negative air system, indicating the contractor must possess specialized technical capability and system access. Required insurance coverage includes workers' compensation, commercial general liability of $1,000,000 per occurrence, commercial automobile liability of $1,000,000, professional liability of $1,000,000, and umbrella liability of $1,000,000. The historical monetary value for similar services was $22,000 for the period September 1, 2024, to August 31, 2025, though HHSC does not guarantee any volume or usage, making this a firm, fixed-price contract with all costs including labor, equipment, materials, supplies, and related expenses to be submitted on the Pricing Sheet (Exhibit C). No incumbent contractor is identified in the solicitation materials, and bidders must submit proof of financial capability and solvency along with all required exhibits and affirmations to be considered for award.