Sole Source- Service Contract for maintenance and repairs for lab instruments

The Texas Health and Human Services Commission (HHSC), on behalf of the Department of State Health Services (DSHS), is issuing an Invitation for Bids (IFB) for unlimited on-demand, on-site maintenance and repair services for laboratory instruments, specifically three pieces of PerkinElmer equipment used in lead screening, biothreat testing, chemical threat testing, inorganic and radiochemistry testing. The solicitation (HHS0017134) was posted on May 19, 2026, with a questions and clarifications deadline of May 27, 2026, and a bid response deadline of June 9, 2026, at 10:30 AM Central Time. The successful contractor must be a PerkinElmer manufacturer-approved service provider and must provide qualified, factory-trained personnel with a minimum of two years' relevant experience, include three verifiable references and training certificates with their bid response, and demonstrate current industry certifications and qualifications. Key contractor responsibilities include providing unlimited technical support, maintaining comprehensive insurance coverage (workers' compensation, general liability, professional liability, and umbrella coverage with minimum limits of $1,000,000), conducting background checks on all personnel, responding to service calls within four business hours, and completing on-site repairs within three business days. Pricing must be submitted on a firm, fixed-price basis using the provided Pricing Sheet (Exhibit C), with all labor, equipment, materials, supplies, and travel costs included in the unit rates; bidders must submit pricing for preventative maintenance services, hourly rates for repair services during regular business hours, hourly rates for after-hours repair services, and percentage markups on parts. The initial contract term runs from September 1, 2026, through August 31, 2027, with four optional one-year renewal periods available through August 31, 2031, plus one additional extension option of up to one year, with potential price adjustments based on the Consumer Price Index (CPI) or federal minimum wage increases subject to HHSC approval.

No set-asides or restrictions on bidder types are specified in this solicitation, meaning any qualified organization may respond provided it meets all technical and financial requirements outlined in the solicitation documents. No incumbent vendor or current contractor information is identified in the solicitation materials. The historical spending guideline for similar services was $26,631.00 for the period September 1, 2025, through March 3, 2026; however, this figure is provided as reference only with no guarantee of volume or compensation. All bidders must complete and submit required supporting documentation including the completed and signed Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Form, documentation of minimum experience and qualifications, financial capability and solvency documentation, and any applicable Addendum Acknowledgement Forms, with failure to submit any required attachments resulting in bid disqualification. Bidders must also comply with comprehensive HHS contract affirmations and uniform terms and conditions, which include compliance with Texas Public Information Act provisions, suspension and debarment certifications, E-Verify program participation, cybersecurity training requirements, data security standards, and various state and federal regulatory requirements. Submission of bids may be made either in person at the HHS Procurement and Contracting Services (PCS) office located at 1100 W. 49th Street, Austin, Texas, during business hours (8 a.m. to 5 p.m., Monday through Friday, excluding state holidays), or through the optional HHS Online Bid Room portal.