FLOOR SCRUBBERS for TERRELL STATE HOSPITAL

The Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services division, in conjunction with the Department of State Health Services (DSHS), issued Invitation for Bids (IFB) No. HHS0017122 for the procurement of floor scrubbing equipment for Terrell State Hospital. The solicitation requests two categories of janitorial equipment: two units of 20-inch orbital scrubbers with lithium-ion batteries, onboard chargers, and pad drivers, and three units of 28-inch orbital ride scrubbers with lead-acid 360AH batteries, onboard chargers, and pad drives. Bidders must submit firm, fixed pricing on the required Exhibit C Pricing Sheet, with all costs inclusive of labor, equipment, materials, supplies, and related expenses. The initial contract term runs from March 25, 2026, through August 31, 2026, with an optional one-year extension at HHSC's sole discretion. The deadline for submitting questions or clarifications was March 13, 2026, with responses posted on March 18, 2026; the bid response deadline is March 23, 2026, at 10:30 AM Central Time. HHSC reserves the right to make single or multiple awards based on best value to the state, considering bidder qualifications, ability to meet delivery requirements, and price, with award contingent upon approval by the HHSC Executive Commissioner or designee and subject to appropriations and availability of funds. Price adjustments during the contract term are permitted only at HHSC's sole discretion and must correlate with the Bureau of Labor Statistics Consumer Price Index for Region VI.

The solicitation includes various set-aside designations and eligibility requirements, including preferences for Texas bidders, service-disabled veteran-owned businesses, agricultural products, environmentally sensitive products, recycled materials, and energy-efficient products as specified in Texas Administrative Code Title 34, Part 1, Chapter 20, Subchapter D, Division 2, Rule 20.306. A Historically Underutilized Business (HUB) Subcontracting Plan is required as a mandatory submission requirement. Respondents must complete comprehensive certifications and affirmations covering 62 distinct compliance areas, including accuracy of submissions, compliance with the Texas Public Information Act, proper business registration, suspension or debarment status, child support obligations, human trafficking prohibitions, franchise tax status, cybersecurity training, E-Verify participation, and compliance with recent Texas legislation addressing artificial intelligence disclosure, surveillance prohibitions, critical infrastructure restrictions, and prohibitions on certain telecommunications equipment. The historical monetary value for the same or similar goods was $74,110.53 for the period September 1, 2025, through August 31, 2026, provided as a guideline only and not representative of anticipated quantities. No incumbent vendor or current contractor information is specified in the solicitation documents. Bidders may submit responses through optional electronic submission via the HHS Online Bid Room or through traditional methods, with the understanding that technical difficulties with the optional online system shall not constitute grounds for protesting a contract award.