Waste Disposal Services for Kerrville State Hospital (KSH)

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) issued Invitation for Bids (IFB) HHS0017118 seeking competitive bids for non-hazardous solid waste disposal services at Kerrville State Hospital (KSH) located at 721 Thompson Drive in Kerrville, Texas. The procurement covers collection and removal of waste from front/side load bins, roll-offs, trash compactors, and cardboard/recycled compactors across seven service lines, with scheduled three-times-weekly collections (Monday, Wednesday, Friday) and on-call emergency services. Containers range from 8 to 30 cubic yards, and the contractor must furnish all containers and equipment, deliver containers within five business days of award at no cost, maintain 24-hour contact availability, and provide services Monday through Friday from 8:00 a.m. to 5:00 p.m. with four-hour response times for routine requests and one-hour response times for emergencies. Bidders must demonstrate a minimum of three years of relevant experience, provide three verifiable references for similar services completed within the last five years, and submit comprehensive insurance documentation including workers' compensation ($1,000,000 each accident), commercial general liability ($1,000,000 per occurrence; $2,000,000 aggregate), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000). Pricing must be firm and fixed, submitted using Exhibit C with all-inclusive unit rates covering labor, equipment, materials, and supplies, with acceptable pricing ranging from $0.00 to $200,000.00 per month. A mandatory on-site visit is required on either April 27, 2026, or May 1, 2026, at 10:00 a.m., with non-attendance resulting in automatic disqualification; the questions/clarifications deadline is May 11, 2026, at 1:00 p.m. with responses posted May 13, 2026; and bid responses are due May 22, 2026, at 10:30 a.m.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular enterprise categories, and all responsive bidders meeting the stated requirements are eligible to compete. The initial contract term runs from award through August 31, 2026, with two potential renewal options (September 1, 2026-August 31, 2027, and September 1, 2027-August 31, 2028) and one potential one-year extension period, allowing HHSC and DSHS to utilize any awarded contract. No incumbent vendor or current contractor information is identified in the procurement documents. Respondents must complete and submit Exhibits A (HHS Solicitation Affirmations), C (Pricing Sheet), and D (Bidder Reference and Contract Qualifications Form), along with written descriptions demonstrating operational capacity, years in business, staffing levels, financial solvency, and designation of minimum two 24-hour emergency contacts. All affirmations and representations are binding for 240 days from submission, and false statements or misrepresentations constitute material breach subject to civil and criminal penalties. While specific award values or budget ranges are not explicitly stated, the pricing sheet indicates acceptable monthly rates from $0.00 to $200,000.00, and HHSC retains the right to modify service locations, frequency, container quantities, and pricing adjustments using the Consumer Price Index formula or Federal Minimum Wage adjustments at its sole discretion.