HHS0016873 Kitchen Equipment San Angelo SSLC

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) issued an Invitation for Bids (IFB HHS0016873) for kitchen equipment to be supplied to the San Angelo State Supported Living Center. The procurement encompasses six line items totaling 28 units of equipment, including three Robot Coupe Blixer3 commercial blenders/mixers, three Robot Coupe R301U food processors, seven Cambro UPCH800110 mobile heated cabinets, five Cambro UPCH1600110 mobile heated cabinets, and five each of two Cambro door heater kit models (H10025 and H07006). All equipment is classified under NIGP codes 16502, 16547, and 16548. Bidders must submit unit pricing for each line item along with shipping cost information in U.S. dollars on the completed Exhibit C Price Sheet, accompanied by the executed Exhibit A HHS Solicitation Affirmations form. The solicitation was posted on December 10, 2025, with a questions and clarifications deadline of December 17, 2025, and responses posted on December 18, 2025. Bids were due by January 6, 2026, at 10:30 AM Central Time, with an anticipated contract start date of January 7, 2026. The initial contract term runs through August 31, 2026, with HHSC retaining the option to extend for up to one additional year. Evaluation will be based on meeting or exceeding specifications, ability to meet delivery performance requirements, and price, with HHSC not obligated to select the lowest-priced response. Delivery must be scheduled by appointment between 8:00 AM and 4:00 PM, excluding 11:30 AM to 1:00 PM, with vendors responsible for warehouse charges including overtime and unloading costs.

Pricing must be submitted as firm, fixed prices for the contract's life, with price adjustments permitted only at HHSC's discretion when correlated with the Consumer Price Index using a specified formula, or when based on Federal Minimum Wage increases with supporting documentation. The solicitation does not establish set-aside designations; however, prospective bidders may submit an optional HUB Subcontracting Plan. Bidders may submit responses electronically through the HHS Online Bid Room via the IAMOnline portal at https://iamonline.hhs.state.tx.us/ or through other methods identified in the solicitation package, with registration requiring several days for completion. Respondents must complete comprehensive affirmations covering suspension and debarment status, human trafficking prohibitions, E-Verify compliance, cybersecurity training, conflict of interest disclosures, and specialized Texas statutory requirements regarding abortion funding limitations, firearm industry discrimination, Israel boycotts, energy company boycotts, and foreign adversary involvement. The solicitation does not guarantee any volume, usage, or compensation, and all contracts are subject to appropriations and availability of funds, with award contingent upon approval by the HHSC Executive Commissioner or designee. No specific budget or award value is provided in the solicitation materials, as pricing is to be determined through the competitive bid process. Bidders electing not to bid on specific line items may leave those sections blank on the price sheet.