Medical Gas Inspection/Maintenance at TCID

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued an Invitation for Bids (IFB) solicitation number HHS0016830 for medical gas inspection and maintenance services at the Texas Center for Infectious Disease (TCID) located in San Antonio, Texas. The procurement seeks a qualified contractor to provide comprehensive inspection and preventative maintenance of medical gas equipment, including testing of 76 medical gas outlets, 8 valves, 8 alarms, 2 medical air compressors, 2 vacuum pump systems, and 1 oxygen liquid/manifold system. Required services encompass gas cross-connection testing, contamination and particulate analysis, alarm system testing, shut-off valve inspection, source supply verification, and detailed documentation with post-inspection consultation. Bidders must demonstrate a minimum of three years' relevant experience and hold current Texas State Board of Plumbing Examiners (TSBPE) licensure with a Medical Gas Piping Installation Endorsement based on NFPA 99 standards. The initial contract term extends from the award date through August 31, 2030, with a one-year extension option available at HHSC's discretion. Responses must be submitted by April 1, 2026, at 10:30 a.m. Central Time, with optional on-site visits scheduled for March 10 and March 12, 2026, and a questions deadline of March 13, 2026. Pricing must be submitted as firm, fixed prices on the provided Pricing Sheet (Exhibit C) covering all labor, equipment, materials, and supplies, with five specific bid factors: price per inspection for medical gas equipment, monthly facility fee, hourly rate for as-needed maintenance, annual tank inspection fee, and after-hours hourly rate.

Respondents must submit completed Exhibit A (HHS Solicitation Affirmations), Exhibit D (Bidder Reference Form), and the Exhibit C Pricing Sheet, along with evidence of required TSBPE licensure; failure to do so will result in bid disqualification. All affirmations and standard terms and conditions apply uniformly to all contractors regardless of business structure, with no designated set-asides identified for disadvantaged enterprises in the available documentation. Required insurance includes workers' compensation ($1,000,000 limits), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Contractor personnel must pass statewide criminal and sex offender background checks prior to site access, and services must be performed Monday through Friday between 8 a.m. and 5 p.m. Central Time with a four-hour response requirement for service calls. The solicitation documents do not specify an estimated contract value or budget range, and no incumbent contractor information is provided in the available materials. Respondents must acknowledge receipt of Addendum 1 (dated March 10, 2026) by signing and returning the acknowledgment form with their bid response or by emailing the signed form to pcsbids@hhs.texas.gov prior to the April 1, 2026 deadline, with failure to do so potentially resulting in disqualification.