As Needed Electrical Services for HHSC Region 4

The Texas Health and Human Services Commission (HHSC) issued an Invitation for Bids (IFB) for electrical maintenance and repair services covering Region 04, which encompasses 23 counties in East Texas including Anderson, Bowie, Gregg, Harrison, Smith, and Wood counties. This as-needed contract procures emergency, standard, and overtime/holiday electrical labor services across multiple skill levels—apprentice electricians, journeyman electricians, and master electricians—to provide, replace, and repair breaker boxes, breakers, electrical plugs, fixtures, ballasts, wiring, switches, electrical devices, low or normal voltage wiring, communication wiring, and associated conduits for HHSC and Department of State Health Services (DSHS) state agency facilities. Contractor personnel must respond to service calls within four hours during regular business hours (Monday–Friday, 8 a.m.–5 p.m. Central Time) and within one hour for emergency services. Qualified bidders must demonstrate a minimum of three years of relevant experience, ensure all personnel performing services are licensed electricians through the Texas Department of Licensing and Regulation, and provide three verifiable references demonstrating experience with similar contracts completed within the last three years. The questions and clarifications deadline is February 12, 2026, at 10:30 a.m., with responses posted February 17, 2026, and the bid response deadline is February 25, 2026, at 10:30 a.m. The anticipated contract start date is upon award, with an initial term through August 31, 2030, and one optional one-year extension available. Pricing must be firm and fixed for the contract life using the provided Pricing Sheet, with bidders required to submit hourly rates for all three skill levels under standard, overtime/holiday, and emergency service categories, a lump-sum bid for overall as-needed services, and a materials/parts markup not to exceed 20 percent on an estimated $10,000 annual parts usage; HHSC reserves discretion to make single or multiple awards based on best value to the state rather than lowest price alone.

This procurement includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan with a goal of 32.9% HUB utilization, requiring all respondents—regardless of HUB certification status—to demonstrate good-faith efforts to utilize certified Texas HUBs or face bid rejection for material non-compliance; bidders using the solicitation outreach method must provide written notification to a minimum of three certified HUB vendors and two trade organizations prior to bid submission with a mandatory seven working-day response period. The contract is classified as a Special Trades Contract with probable subcontracting opportunities in electrical maintenance and repair services and automated information system communication and telecommunication cable and wire services. Contractors must maintain comprehensive insurance coverage including Workers' Compensation ($1,000,000 per occurrence), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 general aggregate), Commercial Automobile Liability ($1,000,000), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000), and background checks on all personnel are mandatory prior to work commencement. The historical monetary value for similar services is $200,000 for the period October 30, 2020, through August 31, 2025, providing a baseline for estimated contract value, though no specific budget ceiling is stated in the solicitation materials. All respondents must complete and submit required exhibits including Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form and Contractor Qualifications), Exhibit F (HUB Subcontracting Plan), and Exhibit G (Form 4109 Texas Identification Number application if applicable), with submissions accepted through the optional HHS Online Bid Room or alternative methods specified in the solicitation package.