Windows and Glass Repair San Antonio State Hospital and San Antonio State Supported Living Center

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are soliciting bids for window and glass repair services at San Antonio State Hospital (SASH) and San Antonio State Supported Living Center (SASSLC), located at 6711 S. New Braunfels Ave., San Antonio, TX 78223. This Invitation for Bids (IFB No. HHS0016052v3) requires installation, maintenance, repair, and replacement services for various glass types including flat glass, plexiglass, spandrel glass, laminated glass, lexan glass, security glass, wire mesh glass, and insulated glass. Services must be performed Monday through Friday between 8 a.m. and 5 p.m. (Central Time), with a four-hour response time for service calls and one-hour response for emergencies. Bidders must submit firm and fixed pricing covering all labor, equipment, materials, supplies, and related expenses for three labor categories (Standard, Overtime, and Holiday hourly rates) and material markups not to exceed 20 percent on an estimated $10,000 annual parts cost. Qualified bidders must demonstrate three years of relevant experience, provide three verifiable references for similar services completed within the last three years, and submit comprehensive company background information including staffing levels, industry certifications, licenses, and a one-page narrative statement demonstrating experience with emergency response capabilities. Optional on-site visits are scheduled for March 12 and 13, 2026, at 10:00 a.m., with questions or clarifications due by March 16, 2026, at 10:30 a.m. Responses are due March 27, 2026, at 10:30 a.m., and the contract will commence upon award and expire August 31, 2027, with one optional one-year renewal and one optional one-year extension. Bidders must submit responses via email to PCSBids@hhs.texas.gov, through the HHS Online Bid Room, or by hand/overnight delivery of a USB drive to the PCS office at 1100 W. 49th Street, Austin, Texas.

All bidders must complete and submit extensive compliance documentation including HHS Solicitation Affirmations, Contract Affirmations and Uniform Terms and Conditions, a Bidder Reference Form, and a Solicitation Addendum Acknowledgement Form, with failure to submit these documents disqualifying the bid response. Bidders must meet comprehensive insurance requirements including workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000). The solicitation incorporates HUB (Historically Underutilized Business) Subcontracting Plan requirements, though specific HUB set-asides are not designated in the available documents. All contractors must comply with background check requirements, E-Verify system verification, cybersecurity training completion, and various state and federal regulatory certifications addressing suspension and debarment status, human trafficking prohibitions, franchise tax compliance, and civil rights compliance. The historical spend for similar services was $240,000 for the period September 1, 2021 to March 12, 2024, providing guidance on potential contract value, though no guarantee of volume, usage, or compensation is provided. The contract is subject to appropriations and availability of funds, and price adjustments are not automatic but may occur at HHSC's discretion based on the Consumer Price Index (CPI) formula or Federal Minimum Wage increases. All responses are subject to the Texas Public Information Act, and technical difficulties with the optional online bid room do not provide basis for protest of contract awards.