Invitation for Catalog Discount Bid: Custodial Supplies

This Invitation for Request for Proposal (RFP) was issued by Region 7 Purchasing Cooperative for Custodial Supplies (Bid Number CUS2223) and solicits qualified vendors to provide custodial supplies to the cooperative and its member entities throughout Texas. The procurement is structured as a catalog discount RFP, with vendors required to submit bids online through the Region 7 Purchasing Cooperative website at https://purchasing.esc7.net by May 24, 2022, at 1:30 p.m., with bid opening occurring on the same date and time. Vendors may create new accounts or use existing credentials to access the electronic submission system, and those unable to participate electronically may request a physical bid packet by contacting the Cooperative at purchasing@esc7.net or (903) 988-6859. The evaluation criteria focus on discounts offered on catalog items, compliance with stated terms and conditions, net payment terms provided, free shipping availability, and acceptance of purchase orders. Bidders must review and adhere to the Standard Terms and Conditions document (CUS2223 STANDARD TERMS CONDITIONS.pdf), with all submissions requiring completion through the payment step. The contract term is established from June 16, 2022, through June 16, 2023, with the ESC Board having approved the bid award on June 16, 2022.

No specific set-asides or restrictions on respondent types are mentioned in the available documentation, and no incumbent vendors or current contractors are identified. The estimated total expenditures for this custodial supplies contract are $5,220,140, representing the anticipated spending across all member entities of the Region 7 Purchasing Cooperative. The previous iteration of this bid resulted in 49 respondents, indicating a well-established and competitive procurement process. The Region 7 Purchasing Cooperative, located at 1909 North Longview Street, Kilgore, Texas 75662, manages this cooperative purchasing agreement on behalf of its member school districts and other educational entities. Vendors selected through this competitive process will be expected to maintain inventory and fulfillment capabilities to serve multiple member institutions throughout the region.