Invitation for Catalog Discount Bid: Athletic Equipment & Supplies ATH2628

Region 7 Purchasing Cooperative is issuing an Invitation for Request for Proposal (RFP) for a catalog discount bid on athletic equipment and supplies under Bid Number ATH2628. The procurement targets vendors interested in providing discounted athletic equipment and supplies to member organizations within the cooperative's network. This is a catalog discount model procurement rather than a fixed-price contract, enabling member organizations to make ongoing purchases at negotiated discount rates throughout the contract period. Vendors will be evaluated based on multiple criteria including the discounts offered, compliance with standard terms and conditions, net payment terms provided, free shipping availability, specified product exclusions, and willingness to accept purchase orders. The submission deadline is March 26, 2026, at 1:30 p.m., with all bids to be submitted electronically through the Region 7 Purchasing Cooperative website at https://purchasing.esc7.net. Bid opening will occur on the same date and time, with award approval scheduled for the ESC Board meeting on April 16, 2026. The resulting contract will run for a two-year term from April 16, 2026, through April 16, 2028. Interested vendors unable to access the bid materials electronically may request a mailed packet by contacting purchasing@esc7.net or calling (903) 988-6932. Prior to submission, vendors must review and comply with the Standard Terms and Conditions document (ATH2628 STANDARD TERMS CONDITIONS.pdf), with detailed bid completion instructions provided on page 5, Section 1.4 of that document.

The RFP documents do not specify any set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types, suggesting the procurement is open to all qualified vendors. The Region 7 Purchasing Cooperative has previously awarded 106 similar contracts, indicating an established track record with this cooperative procurement model. The estimated expenditures for this bid are $13,523,279.00, representing the anticipated value of purchases across all member organizations during the two-year contract period. Specific information regarding existing incumbent vendors, current contractors, or required technology integration is not detailed in the available RFP materials. Vendors should note that detailed pricing terms, specific product categories, and comprehensive service requirements are contained within the Standard Terms and Conditions document, which must be reviewed thoroughly before submission.