Exhibits Audio-Visual Equipment Maintenance and Repair Services

The Texas Historical Commission issued Request for Proposals 808-26-261454 seeking a qualified contractor to provide comprehensive audio-visual equipment maintenance and repair services at Washington on the Brazos State Historic Site in Washington, Texas. The procured services include three annual preventative maintenance visits with two media technicians for two full days per visit, plus one annual senior video expert inspection of theater and server systems. Specific deliverables encompass control room functionality confirmation, projector operation and alignment, large display device operation, touch screen calibration, computer-based system operation verification, audio playback system confirmation, user interface and motion detector operation testing, system integrity assessments, cleaning of one-third of computers and processors per visit, verbal issue reporting, and written reports submitted within 48 hours of completion. The contractor must provide 40 hours of complimentary remote desktop and telephone support annually, with recommended allowances for additional support services and repair parts. Respondent evaluation criteria consists of four weighted components: Project Plan (30 percent), Price Proposal Schedule (30 percent), Comparable Experience relevant to the project (20 percent), and Assigned Staff Qualifications and References (20 percent). Mandatory qualifications require a minimum of eight years of experience in audio-visual equipment maintenance and repair; failure to meet this requirement results in automatic disqualification. Respondents must submit three to six references from similar clients and resumes for the assigned Project Manager and Site Superintendent. A mandatory site visit with completion of the Site Visit Form is required before proposal submission. Proposals must be electronically submitted as a consolidated PDF to responses@thc.texas.gov by June 1, 2026, at 2:00 p.m. CST, with evaluations scheduled for June 2-5, 2026, potential interviews June 8-9, 2026, and expected contract award on June 11, 2026.

The RFP documents do not specify set-aside designations or restrictions limiting respondent eligibility to disadvantaged enterprises, minority-owned businesses, or other specialized categories. No incumbent vendors or current contractors are identified in the available solicitation materials. The contract will commence on September 1, 2026, and run through August 31, 2027, with one optional twelve-month renewal term at THC's discretion subject to satisfactory performance and funding availability. Contractors must maintain Workers' Compensation insurance at statutory limits and Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, with certificates of insurance required within seven business days of contract execution. Subcontractors may be utilized if they meet the same eight-year experience requirements as the primary contractor; a VetHUB Subcontracting Plan is required only if VetHUB subcontractors are proposed. The RFP does not specify a contract award value or budget range, instead requiring respondents to submit detailed pricing through the Mandatory Proposal Price Schedule detailing hourly fees, estimated work hours, travel costs, and administrative costs for each service category. The contract is contingent upon continued availability of funding and may be terminated if funding becomes unavailable.