Fire Sprinkler Modification Services

The Texas Historical Commission (THC) is issuing an Invitation for Bids (IFB) for fire sprinkler modification services at the Sam Bell Maxey Historic Site in Lamar County, Texas. The procurement requires the removal of an existing nitrogen system and installation of a new wall-mounted ESC Advanced IQ Nitrogen Generator AG-2000/3500(E) with an on-board air compressor integrated into the site's existing dry pipe fire suppression system. The nitrogen generator must meet a thirty-minute fill time requirement and be mounted on the wall above the stair entrance with appropriate clearance specifications. Bidders must possess a minimum of five years of experience in similar fire suppression work and hold a Sprinkler Certificate of Registration (SCR) from the Texas Department of Insurance. Bids will be evaluated based on best value factors including item price, warranty terms, installation and lifecycle costs, compliance with specifications, delivery timeframe, and probable performance indicators such as past vendor performance and references. Mandatory site visits must be scheduled between January 22-23, 2026, with bid submission required by February 6, 2026, at 2:00 PM CST. The expected contract start date is March 2, 2026, with service completion required between March 1 and May 30, 2026, within 90 days of award, and the contract may be extended by written agreement for one year with two one-year renewal options.

This procurement does not appear to include specific set-aside designations for disadvantaged enterprises or minority-owned businesses, though VetHUB certified (Veteran Heroes United in Business) vendors are eligible to participate; however, VetHUB subcontracting plans are not required since the project is under $100,000. No incumbent vendor or current contractor information is listed in the available documentation. The awarded contractor must provide maximum available warranty on all installed materials and a one-year warranty on labor, with delivery required during normal working hours to 812 S. Church Street, Paris, Texas 75460. Payment is contingent upon THC acceptance of deliverables and submission of itemized invoices supported by required documentation, with invoices submitted no more frequently than monthly and no later than 90 days after completion. The specific contract value or budget range is not disclosed in the provided procurement documents.