Americans with Disability Act (ADA) Cloud-hosted Software System

The Texas Parks and Wildlife Department (TPWD) Purchasing and Contracting Division issued a Request for Offers (RFO) on May 7, 2026, seeking a qualified vendor to provide a Software as a Service (SaaS) cloud-based solution for Americans with Disabilities Act (ADA) compliance and tracking. The solution must be an independent, dedicated facilities ADA compliance tracking system capable of managing 120 sites, 3,000 facilities, and up to 70,000 data points statewide, with required functionality including self-evaluation data collection, GPS and GIS integration capabilities, mobile applications for iOS and Android platforms, integration with TPWD's Facility Asset Management System (FAMS) and Microsoft Outlook, and customizable reporting features aligned with Title II of the 2010 ADA Standards. Respondents must demonstrate more than three years of experience providing SaaS cloud-based systems and must obtain TX-RAMP Level I Certification by January 1, 2024, or maintain Provisional Certification for up to 18 months. The RFO requires submission of comprehensive documentation including pricing schedules with itemized breakdowns for base solution costs, support and training hours, onboarding services, per-hour rates for additional services, user licenses, a completed Service Level Agreement sample, TX-RAMP certification documentation, and a Voluntary Product Accessibility Template (VPAT). The evaluation employs a weighted scoring system prioritizing technical approach (20%), project work plan (20%), qualifications and experience (20%), and pricing (40%), with potential Phase II oral presentations and demonstrations for top-ranked respondents. Written questions are due May 15, 2026, at 2:00 PM CT, and offer submissions are due May 22, 2026, at 2:00 PM CT.

The initial contract term commences upon award and continues through August 31, 2027, with renewal options for up to four additional one-year periods subject to mutual written agreement and potential price escalation with 60 days' written notice; the contract may be extended for an additional period not exceeding 12 months if necessary. Additional requirements include compliance with Texas Administrative Code Section 202 for data security, annual penetration testing and remediation, disaster recovery planning with 24-hour recovery capability, quarterly status meetings with TPWD project management, and liability insurance of at least $2 million general aggregate with TPWD named as additional insured. No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information are explicitly stated in the RFO documentation. The solicitation does not identify a listed budget range or award value; pricing shall be submitted on a unit basis with itemized cost breakdowns for evaluation purposes. The specific contract value will be determined based on TPWD's requirements and the successful vendor's pricing proposal following evaluation.