Annual Contract for Library Indoor Specialty Furniture and Services

The City of San Antonio, through its San Antonio Public Library, is seeking competitive sealed proposals (RFCSP 26-068) to establish annual contracts with qualified vendors for library indoor specialty furniture and related services. The procurement encompasses two primary categories: Library Furniture (NAICS 42056) and Interior Design, Decorating, Space Planning, Exhibits and Displays (NAICS 90652). Vendors must provide library-specific furnishings suitable for public library spaces, including appropriately sized seating, tables, study pods, computer stations, and related furnishings designed for children, teens, and adults. In addition to product supply, vendors are required to support the Library with comprehensive product selection and ordering assistance, including recommendations on furniture options, configurations, and finishes. The evaluation will be conducted by a seven-member committee comprising the Assistant City Manager, San Antonio Public Library Director and Assistant Director, and representatives from relevant city departments. Key dates for this procurement include an optional but highly encouraged Pre-Submittal Conference scheduled for May 4, 2026, at 11:00 a.m. Central Time via Microsoft Teams; a written questions deadline of May 14, 2026, at 11:00 a.m. Central Time to be submitted to Staff Contact Person Gilberto Saldivar; and a proposal due date of June 15, 2026, at 11:00 a.m. Central Time.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, contract award values, or budget ranges. All potential vendors must complete SAePS Vendor Registration to access and respond to the solicitation through the SAePS portal. Respondents are prohibited from contacting City officials and employees regarding their proposals from the time of solicitation release until contract approval, with the exception of written questions submitted to the designated Staff Contact Person. No information regarding existing infrastructure, technology integration requirements, or current contractor details has been disclosed in the available solicitation materials.