ESBD_511331_1777497864550_SOLICITATION SYNOPSIS 26-068 FINAL.pdf
PDF 122 KB Posted
- Solicitation number
- 6100019625
- Issued by
- Bexar County, Texas
About this file
This is a Solicitation Synopsis for Competitive Sealed Proposals (RFCSP 26-068) issued by the City of San Antonio through its San Antonio Public Library to establish annual contracts with qualified vendors for library indoor specialty furniture and related services. The procurement encompasses two primary categories: Library Furniture (NAICS 42056) and Interior Design, Decorating, Space Planning, Exhibits and Displays (NAICS 90652). Vendors must supply library-specific furnishings suitable for public library spaces, including appropriately sized seating, tables, study pods, computer stations, and related furnishings designed for children, teens, and adults. In addition to product supply, vendors are required to provide comprehensive product selection and ordering assistance, including recommendations on furniture options, configurations, and finishes. A seven-member evaluation committee will assess proposals, comprising the Assistant City Manager, San Antonio Public Library Director and Assistant Director, and representatives from relevant city departments. An optional but highly encouraged Pre-Submittal Conference is scheduled for May 4, 2026, at 11:00 a.m. Central Time via Microsoft Teams. The written questions deadline is May 14, 2026, at 11:00 a.m. Central Time, with submissions directed to Staff Contact Person Gilberto Saldivar. Proposals are due June 15, 2026, at 11:00 a.m. Central Time.
The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, contract award values, or budget ranges. All potential vendors must complete SAePS Vendor Registration to access and respond to the solicitation through the SAePS portal. Respondents are prohibited from contacting City officials and employees regarding their proposals from the time of solicitation release until contract approval, with the exception of written questions submitted to the designated Staff Contact Person. No information regarding existing infrastructure, technology integration requirements, or current contractor details has been disclosed in the available solicitation materials.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Competitive Sealed Proposals – Annual Contract for Library Indoor Specialty Furniture and Services
Solicitation Number: RFCSP 26-068; RFx 6100019625
Description: The San Antonio Public Library is seeking to establish contract(s) with qualified vendors to provide library-specific furniture for indoor public library spaces. Furniture includes appropriately sized options for children, teens and adults, such as seating, tables, study pods, computer stations and related furnishings. Vendors shall support the Library with product selection and ordering support, including recommendations on appropriate furniture options, configurations and finishes from the awarded catalog(s) to meet library needs.
Applicable Product Categories: 42056 – Library Furniture: Books Trucks, Card Cabinets, Carrels, Chairs, Curb-side Book Returns, Dictionary Stands, Step Stool, etc.
90652 – Interior Design, Decorating, Space Planning, Exhibits and Displays
Date Issued: April 29, 2026 Due Date & Time: June 15, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 11:00 a.m., Central Time, on May 4, 2026, via Microsoft Teams. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter phone conference ID to participate the day of the conference.
Dial-In Number: 1-312-667-7136 Phone Conference ID: 238 358 579#
Join from the meeting link:
https://teams.microsoft.com/meet/228706535098542?p=xv2taqyqcUkeQVIOBE Meeting ID: 228 706 535 098 542 Passcode: uD6a7Zc6
Staff Contact Person: Stephanie Nouman, Procurement Specialist III, 210-207-6075, Stephanie.Nouman@sanantonio.gov
Evaluation Committee Voting Members:
David McCary, Assistant City Manager, City Manager’s Office Sukrit Goswami, Director, San Antonio Public Library Kathy Donellan, Assistant Director, San Antonio Public Library Darrell Glasscock, Facilities Manager, San Antonio Public Library Yolanda Perez, Human Services Administrator, Department of Human Services Elma Neito-Rodriguez, Public Services Administrator, San Antonio Public Library Mark Loiselle, Project Control Manager, San Antonio Public Library https://teams.microsoft.com/meet/228706535098542?p=xv2taqyqcUkeQVIOBE mailto:Stephanie.Nouman@sanantonio.gov
The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract is posted for consideration as an agenda item at a City Council "A" session or a City Manager Contract Approval Review meeting; 2) City employees from the time the proposal/bid has been released until the contract is approved at a City Council "A" session or by City Manager.
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFCSP to the Staff Contact Person listed below until 11:00 a.m., Central Time, on May 14, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Gilberto Saldivar, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Gilberto.Saldivar@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
mailto:Gilberto.Saldivar@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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