Hovermap Bundle Kit

The Texas Department of Transportation (TxDOT) issued Request for Offer (RFO) No. 601440000051929 for the procurement of a Hovermap Bundle Kit, classified under NIGP Class-Item 208-85. This solicitation, posted on April 16, 2026, seeks to establish a three-year contract commencing upon execution and expiring on May 31, 2029, with no renewal options. The deliverables include six line items: an Emesent Hovermap ST-X-Kit with data processing license and accessories; a three-year Aura Mapping Subscription; an Aura Mapping Activation Fee; a Hovermap Vehicle RTK Kit configured for Trimble equipment; a Hovermap Backpack RTK Kit for Trimble integration; and a 360 Colorization Kit featuring a GoPro Hero Max camera. Respondents must submit pricing on a firm, fixed-price, all-inclusive basis with unit prices including F.O.B. destination freight prepaid. TxDOT will evaluate responses using best value criteria under Government Code 2155.074, considering quality, reliability, delivery terms, vendor past performance, financial resources, and ability to provide maintenance and support, with evaluation based on pass/fail criteria including submission completeness and vendor performance ratings through the CPA Vendor Performance Report. Required submission documentation includes pricing schedules, execution of offer forms, Texas Family Code schedules, compliance certifications, assumptions schedules, and exceptions schedules through the Euna Procurement system. The response deadline is May 1, 2026, at 3:00 PM Central Time, with anticipated contract award on May 15, 2026. All vendors must register on the Texas Comptroller of Public Accounts Centralized Master Bidders List (CMBL) and monitor the Euna Procurement website for updates, addenda, and questions and answers.

The solicitation contains no explicit set-asides or HUB subcontracting plan requirements, as the expected contract value does not trigger such obligations; however, TxDOT's Execution of Offer document includes preference provisions aligned with Texas Administrative Code Rule 34TAC 20.306 that prioritize Texas-produced supplies and materials, agricultural products, USA-manufactured goods, products from economically disadvantaged areas, goods from service-disabled veteran-owned businesses, and products from persons with disabilities. Respondents must certify compliance with child support obligations under Texas Family Code Section 231.006 and confirm they are not debarred or suspended from federal contracting and are not listed on terrorism watch lists. All vendors providing technology solutions must provide detailed disclosures regarding any artificial intelligence that may be used in contract performance, including specific actions and outputs, Human-in-the-Loop involvement, data handling practices, bias mitigation measures, and reliability assessments, with mandatory 45-day advance notice required prior to implementing any new or modified AI functionality. No specific budget range or award value is disclosed in the solicitation documents; pricing will be evaluated competitively based on unit prices submitted by respondents for each of the six line items. TxDOT reserves the right to conduct discussions and negotiations with highest-scoring respondents, request Best and Final Offers, and waive minor errors or omissions. Contact for clarifications is Jodi Swonke, CTCD, at jodi.swonke@txdot.gov or 903-805-0921.