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The Texas Department of Transportation (TxDOT) has issued an Invitation for Bid (IFB) for an emergency procurement of trailer-mounted gas heaters for the Paris District operations. The solicitation seeks three 1 Million BTU Oil Indirect Fired Heaters (Model FVO-1100TR-K by Flagro), accompanied by specific ductwork components including 12 units of 12-inch diameter 25-foot long dark gray Hitex duct, 12 units of 16-inch by 25-foot return flex duct, and 6 units of remote thermostats with 100-foot cords. Vendors must submit responses electronically to Jeremy.Lewallen@txdot.gov by December 9, 2025, at 10:00 AM Central Time, with proposals limited to 20 MB total file size. The procurement requires vendors to provide installation services and factory-trained technician training, along with a minimum 12-month warranty and complete operational manuals. All equipment must be new, latest model in current production, and comply with federal and state safety, health, and noise regulations. Pricing must be quoted on an F.O.B. destination basis with freight prepaid and included in unit prices.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide a Certificate of Insurance (Form 1950) with specific insurance requirements, including workers' compensation and commercial general liability of at least $600,000 per occurrence. Vendors must also comply with E-Verify requirements for employee eligibility verification. While no specific budget range is detailed, the procurement is considered an emergency purchase under Texas Government Code 2155.137 and 34 TAC 20.82. The contract includes provisions that TxDOT reserves the right to reject non-responsive bids and has full rights under the Purchasing Act. Delivery of equipment is restricted to between 8:00 AM and 5:00 PM, Monday through Friday, excluding state and federal holidays, with payment to be processed within 30 days of receiving a correct invoice. The solicitation is exempt from state and local sales tax and federal excise tax.