Syft Voice 200 Ultra Maintenance

The Texas Commission on Environmental Quality (TCEQ) is soliciting sealed bids through Invitation for Bid (IFB) 582-26-15356 for preventative maintenance services on two Syft Voice 200 Ultra mass spectrometer instruments utilized by the Mobile Monitoring Team at the TCEQ facility located at 12100 Park 35 Circle, Building B, Austin, Texas 78753. The procurement encompasses a two-year maintenance contract (August 1, 2026, through August 31, 2027) requiring annual service intervals at six-month and twelve-month intervals for instruments with Builds 3312 and 3336. Deliverables include provision of complete maintenance kits with specified components, all labor and travel costs, comprehensive testing and calibration procedures, parts reordering services, extended warranty coverage, and unlimited remote technical support available during business hours (8:00 a.m. to 5:00 p.m. Central Standard Time on regular business days). All supplied items must be new and of current production, with manufacturer's standard parts and accessories included in responsive bids, which must also include total estimated shipping charges. The warranty period must provide complete onsite coverage of systems, parts, and labor for a minimum of six months from acceptance. Bids are due on May 15, 2026, at 2:00 p.m. Central Time, with a deadline for vendor questions by May 8, 2026, at 12:00 p.m. Central Time. Electronic submissions should be directed to TCEQebid@tceq.texas.gov with the solicitation number, company name, and due date and time included in the email subject line. Bid prices must remain firm for 30 days from the bid opening date and quoted as "F.O.B. destination, freight prepaid and allowed," excluding state sales tax and federal excise tax.

No specific HUB (Historically Underutilized Business) or VetHUB set-asides are mandated for this procurement; however, if a respondent determines a need to subcontract, prior written approval from TCEQ is mandatory. The solicitation is being advertised under Texas Government Code Section 2155.067, and while the TCEQ believes the items may be proprietary to one manufacturer, the agency explicitly encourages responses from all qualified vendors. No incumbent vendor or current contractor information is specified in the solicitation documents. All bidders must certify compliance with extensive state and federal requirements, including antitrust laws, child support obligations, non-discrimination provisions, prohibitions on boycotting Israel and certain energy companies, prohibitions on discrimination against firearm entities, human trafficking prohibitions, and restrictions on critical infrastructure ownership by foreign adversaries. Vendors must maintain public liability and property damage insurance, comply with cybersecurity training requirements if accessing TCEQ systems, and provide business continuity plans enabling recovery within 72 hours of a disaster. The contract value is not explicitly stated in the available documents, though the state reserves the right to make awards based on low line item bids, low total bids, or any combination serving the state's best interests, and may extend any resulting contract up to three months at its sole discretion.