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Solicitation Name: Syft® Voice 200 Ultra Maintenance Solicitation Number: 582-26-15356

Attachment A Specifications for Syft® Voice 200 Ultra Maintenance

Description: Texas Commission on Environmental Quality Mobile Monitoring Team utilizes two Syft Voice 200 Ultra instruments in mobile monitoring vans to measure potential pollutants in the environment. These two instruments require preventive maintenance (PM) on a 6-month and annual basis. This solicitation pertains to two years of the annual maintenance of Syft instruments Builds 3312 and 3336.

MINIMUM GENERAL SPECIFICATIONS

The annual maintenance for the Syft Voice 200 instruments must meet the following requirements.

A. Provide 6- and 12-month Syft maintenance kits that include:

i. The tip seals for the vacuum roughing pumps

ii. Glassware for the ion source

iii. Seals and o-rings

iv. Replacing air filters and fans if needed

v. Changing the oil seals in the turbo pumps, pump pads, Quad fans, and the light sensor for ion source at 12 months (minimum).

B. All travel for 6- and 12-month maintenance.

C. All labor for 6- and 12-month maintenance.

D. Benchmark instrument before and after maintenance.

E. Check instrument and inlet temperatures.

F. Conduct a flow tube pump test.

G. Check the reagent ion current for all reagent ions.

H. Check for instrument fan failures.

I. Check and top off the water reservoir.

J. Check and adjust flow calibration.

K. Verify vacuum levels are within specifications.

L. Verify instrument sensitivity.

M. Verify ion generation is within specifications.

N. Assess inlet performance.

O. Leak check gas supplies.

P. Record gas pressures.

Q. Reorder any parts consumed during the PM.

R. Extended warranty, including labor and travel.

S. Unlimited remote instrument support.

Solicitation Name: Syft® Voice 200 Ultra Maintenance

ADDITIONAL TERMS AND CONDITIONS

1. All supplied items must be bid new, of current production, and include the manufacturer’s standard parts and accessories.

2. Responsive bids must include total estimated shipping charges.

3. Work must be performed at TCEQ, 12100 Park 35 Circle, Building B, Austin, Texas 78753.

4. The warranty period should consist of complete coverage of system onsite, parts, and labor for a minimum of six months from the date of acceptance.

5. Technical support must be available for TCEQ staff between the hours of 8 a.m. and 5 p.m. Central Standard Time (CST) during regular business days, Monday through Friday, by telephone and electronic mail (e-mail).

6. Maintenance of systems will be accepted after all tests have been completed and the instrument has been shown to meet factory specifications.

Specifications for Syft® Voice 200 Ultra Maintenance

MINIMUM GENERAL SPECIFICATIONS

ADDITIONAL TERMS AND CONDITIONS

Updated March 2026

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

Cover Page

Date: 04/29/2026

Type of Solicitation: Invitation for Bid (IFB)

Name of Solicitation: Syft Voice 200 Maintenance

Class 938, Item 59

Responses Due

May 15, 2026, at 2:00 PM Central Time

Deadline for Submission of Questions

May 08, 2026, at 12:00 PM Central Time

Anticipated TCEQ reply to Vendor Questions (This date is only an estimate):

May 12, 2026.

Description:

The Mobile Monitoring Team performs mobile air monitoring using vans equipped with Syft mass spectrometers. The Syft instruments must have preventative maintenance twice per year to maintain their readiness to respond to disasters.

Historically Underutilized Business (HUB)/ Veteran Heroes United in Business (VetHUB) Subcontracting Plan: Subcontracting opportunities have not been identified.

PURCHASING AUTHORITY:

• Biddable Goods and Services (IFB) Gov’t Code Chapter 2155

Updated March 2026

Solicitation Table of Contents

SECTION 1: General Information

• Cover Page

• Attachment A Specifications

• IFB Form

TCEQ Points of Contact for This Solicitation

TCEQ Procurements and Contracts Representative

Primary Contact

Name: Trenton Davis Telephone: 512-239-0356 Email: Trenton.davis@tceq.texas.gov

Secondary Contact

Name: Mark Guerrero Telephone: 512-239-0689 Email: mark.guerrero@tceq.texas.gov

Please allow one business day before contacting the secondary contact.

Exception: If there is less than 24 hours before a solicitation deadline, you may contact the secondary contact after attempting to contact the primary contact.

Except for contacting the VetHUB Coordinator, all communication regarding this solicitation must be directed to the TCEQ Procurements and Contracts Representative. If this requirement is not met, then the Response may be disqualified.

Email for Vendor Questions: Trenton.davis@tceq.texas.gov

TCEQ VetHUB Coordinator

Name: Claribel Diaz Email: Claribel.Diaz@tceq.texas.gov mailto:Claribel.Diaz@tceq.texas.gov

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

Responses Due

PURCHASING AUTHORITY:

Biddable Goods and Services (IFB) Gov’t Code Chapter 2155

SECTION 1: General Information

TCEQ Points of Contact for This Solicitation

Responder's Quick Guide to Send Portal

The terms response and proposal are used interchangeably to mean the submission by the Responder to this Solicitation.

Pre-Proposal Conference

[If there is no Pre-Proposal Conference, replace the following verbiage with “None”. If an in-person Pre-Proposal Conference is necessary, work with Legal to rewrite the following information.]

Questions Regarding the Solicitation

Addenda

Changes to the Terms and Conditions

Cost of Preparing the Response

Quantity and Nature of the Work

HUB Subcontracting Plan (HSP)

Due Date/Late Responses

TCEQ’s Acceptance of Responses

Evaluation

Selection

Certification of Interested Parties

Protest Procedures

Public Information

Conflict of Interest

Responder’s Special Instructions

Exhibit A

Responder’s Quick Guide to Send Portal

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Page of

TCEQ-20457 (Rev 11/2017)

REQUEST FOR BID

REQUEST FOR BID

AGENCY TO INVOICE

AGENCY TO INVOICE

TCEQ

TCEQ

AGENCY INFORMATION

AGENCY INFORMATION

CONTACT NAME:

CONTACT NAME:

CONTACT PHONE:

CONTACT PHONE:

CONTACT EMAIL:

CONTACT FAX:

DESTINATION OF GOODS:

TCEQ

BID DUE DATE/TIME

BID NUMBER

The laws of the State of Texas must prevail on all solicitations.

BIDDER MUST SIGN BELOW

FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID

Authorized Signature

Type or Print Name

Date

The laws of the State of Texas must prevail on all solicitations. BIDDER MUST SIGN BELOW FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID Authorized Signature Type or Print Name Date

● By signing this Bid, Bidder certifies that if a Texas address is shown as the address of the Bidder, Bidder qualifies as a Texas Bidder as defined in Rule 34 TAC Rule 20.32(68).

● By signing this Bid, Bidder agrees to comply with all TCEQ terms, conditions, and affirmations found here: Request for Bid TCEQ Terms and Conditions.

● By signing this Bid, Bidder agrees that TCEQ may take into consideration any information gained about a Bidder from the Texas Comptroller of Public Account (CPA) Vendor Performance Tracking System.

● By signing this Bid, Bidder certifies that it does not boycott Israel and will not do so during the term of the Order.

● By signing this Bid, Bidder certifies that Bidder is not a listed company under the Texas Government Code Sections 806.031, 807.051, or 2252.153 as engaged in business with Iran, Sudan, or a foreign terrorist organization.

By signing this Bid, Bidder certifies that if a Texas address is shown as the address of the Bidder, Bidder qualifies as a Texas Bidder as defined in Rule 34 TAC Rule 20.32(68).

By signing this Bid, Bidder agrees to comply with all TCEQ terms, conditions, and affirmations found at http://www.tceq.texas.gov/adminservices/contracts.

BIDDER MUST FILL IN THE FIELDS BELOW:

Vendor ID Number: *

Name of Firm:

Street Address:

City, State, Zip:

Telephone Number:

Fax Number:

DUNS Number:

* An identification number is required to process payment for goods/services purchased against contract awards. The Federal Employers Identification number (EIN) will be used to establish a payee id number. Please also enter your Federal Employers Identification number below:

Every vendor MUST have an Employer Identification Number (EIN), prior to receiving payment under an awarded contract. This is being required in an effort to minimize identity theft. For information on obtaining your EIN, call the IRS at 800-829-4933 or visit their website at http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Employer-ID-Numbers-EINs

PREFERENCES

Check below to claim a preference under 34 TAC Rule 20.38. See Section 2.38 of the State of Texas Procurement Manual regarding preferences.

Delivery in _______ Days

Cash Discount _______ % _______

Line Item

Class-Item

Description

Qty

Unit (ea, bx, unit)

Make/Model

Unit Price

Extension

Line Item

Class-Item

Description

Qty

Unit (ea, bx, unit)

Make/Model

Unit Price

Extension

Line Item

Class-Item

Description

Qty

Unit (ea, bx, unit)

Make/Model

Unit Price

Extension

For clarification of these specifications, please contact:

Name:

Email:

Phone:

The individual listed above may be contacted for clarification of specification(s) only. No authority is intended or implied that specification(s) may be amended or alternates accepted prior to bid opening without written approval of the Texas Commission on Environmental Quality.

Bidder is requested to provide the information below for the submitted bid; however, bidder is hereby advised that this point-of-contact will not be recognized as or accepted in lieu of the “authorized signature” requirement of bid:

Name:

Email:

Phone:

Fax:

8.2.1.4029.1.523496.503679

P&C

Request for Bid Blank Form

Nora Randall

Request for Bid

CurrentPage:

PageCount:

TextField1: TCEQ - Air Monitoring Division PO Box 13087, MC 165 Austin, TX 78711-3087

Cell2: Trenton Davis

Cell2: 512-239-0356

Cell2: trenton.davis@tceq.texas.gov

Cell2: 938-59

Cell2: Mark Guerrero

Cell2: mark.guerrero@tceq.texas.gov

Cell2: 512-239-0689

TextField2: Texas Commission on Environmental Quality 12100 Park 35 Circle, Bldg B Austin, TX 78753

Cell1: May 15, 2026 at 2:00 PM CT

Cell1: 582-26-15356

Cell1: 1

Cell3: This solicitation is being advertised under TX. Govt’. Code, Section 2155.067. The issuing office believes that the requested items are proprietary to one manufacturer and/or to the specifications.

Cell3: Only responses conforming exactly to these specifications will be considered in determining an award. The issuing office strongly encourages responses from all qualified vendors who may be able to provide the specified items.

Cell3: VetHUB Subcontracting Plan:

An evaluation of potential subcontracting opportunities was conducted for this contract in accordance with Texas Government Code Section 2161.252, and it was determined

Cell3: that this contract does not contain any probable subcontracting opportunities. Therefore, TCEQ is not requiring a VetHUB Subcontracting Plan (HSP) be submitted with this proposal. However, if respondent determines the need to subcontract for

Cell3: any services, materials and/or supplies to fulfill the terms of this contract, the respondent must immediately inform TCEQ so that the solicitation may be updated, and the respondent must submit a complete HUB Subcontracting Plan with its

Cell3: proposal to be considered responsive. The HSP form may be accessed at:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Cell3: If after the contract award the contractor determines a need to subcontract for any services, materials, and/or supplies, the contractor must contact TCEQ for prior approval and request a review of its VetHUB Subcontracting Plan in accordance with

Cell3: the good faith effort requirements found in 34 Texas Administrative Code Section 20.14. The contractor may not utilize a subcontractor without prior written approval from TCEQ.

Cell3: Preventative Maintenance, Syft Voice 200 Instruments, 8 Reagent Ion, Syft Technologies Part #: S0004, as per attachment A.

Cell3: Period of Service: August 01, 2026, to August 31, 2027.

Cell3: Please submit questions by May 08, 2026, at 12:00 PM CT.

Cell3: Responses may be submitted electronically to TCEQebid@tceq.texas.gov The e-mail subject line must contain the solicitation number, company name, and the due date and time.

Cell3: The respondent is solely responsible for ensuring the complete electronic submission is sent to, and actually received by, TCEQ before the due date and time stated on the solicitation document.

Cell4: 2

Cell4: 1

Cell5: EA

Cell5: YR

Cell6:

Cell7:

Cell8:

Enter the vendor's name:

BidNumber:

NumericField1: