FY27-31 lubbock elevator PM, repair, and parts

The Texas Department of Public Safety (DPS) has issued an Invitation for Bids (IFB 405-26R0016245) for elevator preventive maintenance, repair services, and parts at the DPS Lubbock Area Office located at 1404 Lubbock Business Park Boulevard, Lubbock, Texas. The procurement encompasses comprehensive maintenance and repair services for two Thyssen Krupp hydraulic elevators (Main Elevator North and Lab Elevator South), each with a 4,500-pound capacity serving two floors. The selected contractor must maintain the elevators in first-class operating condition, perform monthly preventive maintenance in accordance with ANSI 17.1 standards, respond to emergency calls within 30 minutes during regular business hours and one hour during overtime, complete major repairs within 72 hours, and maintain local inventory of spare parts with 24-hour availability for non-stocked items. Key qualifications include designation of a supervisor to conduct monthly site visits and elevator inspections, employment of lead technicians with minimum three years' experience with submitted resumes at bid time, and maintenance of comprehensive service logbooks and preventive maintenance checklists. The contractor must obtain all necessary licenses and permits from the Texas Department of Licensing and Regulation at their own expense, maintain sufficient backup staff with completed background checks, and remedy inspection failures within 30 days for standard items or 48 hours for out-of-service items. The contract term commences September 1, 2026, and expires five years thereafter, with DPS retaining the right to extend for an additional six-month period. Bidders must submit electronic responses by 5:00 p.m. Central Time on May 21, 2026, via email to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room, with a non-mandatory pre-bid site visit scheduled for May 12, 2026, at 9:00 a.m. The deadline for written questions is May 13, 2026, at 5:00 p.m. CST, with answers estimated to be posted by May 15, 2026, and contract award anticipated on May 29, 2026.

All vendors responding to this solicitation must submit a completed Historically Underutilized Business (HUB) Subcontracting Plan demonstrating good faith efforts to utilize Texas-certified HUBs for subcontracting opportunities, or alternatively, provide justification for self-performing the entire contract with their own employees, equipment, supplies, and materials; non-responsive bids lacking a completed HUB plan will be rejected in accordance with Texas Government Code 2161.252(b). Bidders must provide evidence of financial resources and ability to perform, including audited financial statements for the last two years or alternative financial documentation demonstrating solvency, and must submit all required forms including W-9 (IRS Form for Taxpayer Identification Number), AP-152 (Application for Texas Identification Number), Information and Certifications Form, HUB Subcontracting Plan, Direct Deposit Authorization Form, and pricing on the Mandatory Pricing Schedule. The pricing schedule requires unit prices and extended prices across five contract years for four line items: monthly elevator maintenance, labor rates for repairs during regular business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), labor rates for repairs during nights and weekends, and a markup percentage for OEM parts or equivalent components, with all costs, fees, licenses, and expenses included as the sole compensation under the contract. DPS guarantees no minimum compensation, will only make payments upon approval from the Contract Monitor, and reserves the right to contract with other vendors for similar work without guaranteeing minimum compensation. The contract is subject to availability of DPS funding, contractor must comply with criminal history background check requirements and maintain appropriate insurance coverage, and no pricing or terms may be modified after the Date of Award.