Crash Data Retrieval Kits

The Texas Department of Public Safety (DPS) is soliciting competitive bids through an Invitation for Bids (IFB) for the procurement of Crash Data Retrieval (CDR) Kits and associated equipment. This procurement includes specialized electronic data recorder retrieval equipment comprising multiple line items: a CDR DLC Tool Kit with one-year software license, a CDR 900 Upgrade Kit with cables and accessories, a CDR Direct-to-Module Premium Bundle, a Hyundai and Kia EDR 2.0 Tool Kit with software licenses, a complete set of Hyundai, Genesis, and Kia ACU Direct-to-Module cables (25 individual cables with hard shell case), and an EDR Retrieval Hardware Kit for Tesla vehicles with multiple in-vehicle cables, direct-to-module cables, adapters, and custom hard shell case. All equipment must be delivered to DPS Headquarters at 5805 N. Lamar Boulevard, Austin, Texas 78752, with freight delivery included as a line item. Bidders must submit electronic responses by 5:00 P.M. Central Time on March 17, 2026, either via email to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room, with an anticipated contract award date of March 24, 2026. The contract term will commence on the effective date stated in the purchase order and expire one year from that date, with DPS retaining the option to extend for an additional six-month period if necessary. All bid responses must remain valid for 180 days following the solicitation opening date, and bidders must provide evidence of financial resources and ability to perform, including audited financial statements for the previous two years or equivalent documentation demonstrating financial solvency and capacity to fulfill contract requirements.

The solicitation does not specify set-aside designations for disadvantaged enterprises or Historically Underutilized Businesses (HUBs), though all vendors must complete the mandatory HUB certification status disclosure on the Information and Certifications Form required for all DPS procurement opportunities. No incumbent vendor or current contractor information is identified in the solicitation materials. Bidders must submit mandatory pricing schedules with complete itemized invoices for each commodity, provide proof of Texas business certification, and complete required tax identification forms including the federal W-9 form and the Texas Application for Texas Identification Number (AP-152). All contractors must obtain appropriate insurance coverage for the contract duration and comply with comprehensive compliance requirements including E-Verify verification, fingerprint-based criminal background investigations, and security clearance standards. The solicitation is advertised under Texas Government Code 2155.067 as sole source or proprietary items, with DPS considering only responses conforming exactly to stated specifications, though DPS encourages responses from qualified vendors offering equivalent products. No specific budget range or award value is disclosed in the solicitation documents, and DPS guarantees no minimum compensation with payment contingent upon Contract Monitor approval of commodities and authorization of invoice submission.