Austin HQ & florence TTC generator services

The Texas Department of Public Safety (DPS) has issued Invitation for Bids (IFB) 405-26R0004472 for comprehensive generator maintenance and repair services at two facilities: DPS Headquarters in Austin (5805 N Lamar Blvd) and the Florence Tactical Training Center (810 Co Rd 240, Florence, TX). The procurement encompasses preventive maintenance, emergency repairs, and support services for 24 generators ranging from 35 kilowatts to 1,250 kilowatts across a five-year contract term. Required services include quarterly inspections, annual or triennial service cycles, Automatic Transfer Switch (ATS) maintenance, oil and filter changes, fuel polishing, load bank testing, battery maintenance, coolant system flushes, deep cleaning, permanently mounted fuel polisher installation, and 24/7/365 emergency response with a four-hour maximum response time for generator failures. The contractor must submit detailed pricing on a mandatory pricing schedule including hourly rates for technicians at three skill levels (Master Technician, Technician, Apprentice) across normal business hours, after-business hours, and holiday periods, project management rates, material markups tiered by cost ranges, and rental rates for replacement equipment. Bidders must have a minimum of five years in business servicing generators, at least two years of experience with municipal-type generator service agreements, and employ technicians with minimum ten years of generator experience plus factory-authorized certifications from manufacturers or accredited programs such as the Electrical Generating Systems Association (EGSA). Pre-bid site visits are scheduled for February 3 and 4, 2026, at both facilities, with electronic bid responses due by 5:00 P.M. Central Time on February 19, 2026, via email to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room. Award is anticipated for March 6, 2026, with all costs, fees, licenses, and expenses included as the sole compensation on an as-needed basis with no minimum guarantee.

This solicitation includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan requirement for service-disabled veteran-owned small businesses, with identified subcontracting opportunities in generator equipment and rental services under NIGP codes 285-39, 690-43, 936-39, and 981-43. Respondents must demonstrate good faith efforts through either Method A (awarding all subcontracting work to Texas-certified HUBs or meeting the agency-specified HUB goal percentage) or Method B (providing written notice to at least three Texas-certified HUBs and two or more trade organizations serving disabled veterans at least seven working days prior to bid submission). No incumbent vendor information is provided in the solicitation documentation. Contractor personnel may require criminal history background investigations at contractor expense, and all contractor submissions are subject to the Texas Public Information Act. The contract requires submission of comprehensive closeout documentation within five business days of service completion, including service reports, load bank reports, fuel polish reports, ATS service reports with thermography scans, and warranty documentation, with penalties ranging from 1% price reduction per business day up to 100% reduction at 60 calendar days for late documentation. While a specific contract award value is not stated in the solicitation materials, the five-year term with multiple generators across two facilities and the requirement for 24/7 emergency response capabilities indicates a substantial procurement expected to exceed $100,000, thereby triggering the HUB Subcontracting Plan requirement. DPS reserves the right to reject any or all bids, award multiple contracts if necessary, and negotiate with single qualified bidders.