RFP 2601-003 Storage Room Equipment

This Request for Proposals (RFP 2601-003) is issued by the Travis County Healthcare District, doing business as Central Health, in collaboration with CommUnityCare Health Centers, to procure storeroom supply equipment for a system-wide supply closet restructuring project across approximately 42 clinical sites throughout Travis County and the City of Austin. The procurement seeks proposals for comprehensive storage room catalogs including chrome wire shelving units in specified dimensions (72"W x 24"D x 86"H; 24"W x 24"D x 86"H; and 60"W x 18"D x 72"H), industrial-grade locking storage cabinets in gray, blue storage bins, utility carts, protective covers for wire shelving and utility carts, replacement shelves, and clear plastic shelf liners with 1/16 mm thickness. Proposers must submit detailed cost proposals via Exhibit B that identify all products with manufacturer names, part numbers, product descriptions, discount percentages or fixed unit pricing, shipping points, and lead times for all five years of the potential contract term (one initial year plus four optional 12-month renewal periods). The RFP requires question submissions by January 30, 2026, at 5:00 PM Central Time, with written responses provided by February 3, 2026, and all proposals due February 11, 2026, at 2:00 PM Central Time via Bidnet or physical delivery to Central Health's Purchasing Office at 1111 E. Cesar Chavez Street, Austin, Texas 78702. Proposers must submit acknowledgment of all RFP documents, a completed Business Development Form demonstrating good faith efforts to engage certified minority, women, and veteran-owned businesses, proof of insurance coverage, a Conflict-of-Interest Questionnaire, and a Certificate of Interested Parties (Form 1295) upon selection. Central Health contemplates multiple contract awards to responsive and responsible suppliers offering best value, and evaluation criteria include product specifications, pricing, availability, and supplier reliability with requirements for order acknowledgments within specified timeframes and resolution of discrepancies within five business days.

Central Health anticipates making multiple awards and has incorporated a Business Development Form requirement to encourage engagement with certified minority, women, and veteran-owned businesses as part of the good faith evaluation process. No incumbent vendors or current contractors are identified in the solicitation documents. The Sample Contract (Exhibit G) incorporates comprehensive terms and conditions addressing independent contractor status, HIPAA compliance, Business Associate Agreement obligations, indemnification, intellectual property rights, compliance with federal and state laws, confidentiality requirements, and Central Health's requirement that freight be allowed for all shipments. Proposers must maintain reliable points of contact for Central Health's project management, accounting, and procurement departments and adhere to the supplier's Return Materials Authorization (RMA) or Return Goods Authorization (RGA) terms. No specific budget range or award value is listed in the solicitation materials. All costs associated with proposal preparation are borne by the proposer, and Central Health reserves the right to reject any or all proposals, award to multiple suppliers, terminate the RFP without obligation, and investigate proposer qualifications and prior contract performance. Protests of contract awards must be submitted within ten calendar days of notification, with appeals to the Central Health President and CEO due within ten calendar days of the Procurement Authority's written ruling.