RFP 2026-1168 Retail Supplies

Texas Tech University issued Request for Proposal (RFP) 2026-1168 to procure retail and institutional supplies for multiple locations across its Lubbock and Amarillo campuses, including operations managed by Hospitality Services, TTU Athletics, and other university departments on an as-needed basis. The procurement encompasses twelve product categories including snack foods, stationary products, canned goods, produce, meat/poultry/seafood, dairy, bakery items, prepared fresh food, specialty products, health and beauty aids, refrigerated/freezer goods, and cleaning/paper supplies. Based on Fiscal Year 2025 expenditures, TTU anticipates approximately $700,000 in annual product purchases under the contract. Qualified vendors must demonstrate comprehensive pricing and discount structures across all product categories, the ability to provide electronic invoicing through the Crunchtime system, current Material Safety Data Sheets for hazardous products, three-hour response times Monday through Friday, a dedicated account executive, and one hundred percent product satisfaction with no restocking fees for incorrect deliveries. The evaluation criteria are weighted with vendor qualifications, product offering compliance, service and distribution capabilities, pricing and cost structure, and value-added services each constituting twenty to twenty-five percent. Proposals must be submitted electronically through TechBid no later than 4:00 PM Central on May 5, 2026, with a public proposal opening conducted on the same date.

The contract term begins upon final signature and extends for four years with the option for up to four additional one-year renewal terms, provided either party submits written notice of non-renewal at least sixty days before expiration. Contract pricing will remain firm for twenty-four months following execution, after which annual increases not to exceed three percent may apply. TTU maintains an exclusive contract with Coca-Cola Refreshments that prohibits vendors from supplying Coca-Cola or competitive beverage products under this RFP. The university serves over 41,000 students and 11,000 employees, with the majority of product demand occurring from August 11 through May 15 annually, excluding Thanksgiving, Christmas, and spring break closures. TTU reserves the right to establish multiple contracts if deemed beneficial and encourages proposers to propose tiered discount systems or spend rebates to optimize overall value. No set-aside designations or restrictions on organization types are specified in the available documentation, and no incumbent vendor information has been disclosed.