ESBD_505615_1778008884925_Addendum #1.pdf

This is Addendum #1 to Request for Proposal 2026-1168 issued by Texas Tech University's Office of Procurement Services for retail supplies. The addendum, dated May 5th, 2026, modifies the original proposal submission deadline and public opening date to May 19th, 2026, at 4:00 PM Central Time. All proposers must acknowledge receipt of this addendum on their proposal forms to ensure compliance with the updated contract documents and specifications. The procurement encompasses twelve product categories including snack foods, stationery, canned goods, produce, meat and seafood, dairy, bakery items, prepared fresh food, specialty products, health and beauty aids, refrigerated and freezer goods, and cleaning and paper supplies for TTU's Lubbock and Amarillo campuses. The contract term begins upon final signature and extends for four years with options for up to four additional one-year renewal terms, provided either party submits written notice of non-renewal at least sixty days before contract expiration.

Based on Fiscal Year 2025 expenditures, TTU anticipates approximately $700,000 in annual product purchases under this contract. Contract pricing remains firm for twenty-four months following execution, after which annual increases may not exceed three percent. Qualified vendors must demonstrate comprehensive pricing and discount structures across all product categories, electronic invoicing capability through the Crunchtime system, current Material Safety Data Sheets for hazardous products, three-hour response times Monday through Friday, a dedicated account executive, and one hundred percent product satisfaction with no restocking fees for incorrect deliveries. TTU maintains an exclusive contract with Coca-Cola Refreshments that prohibits vendors from supplying Coca-Cola or competitive beverage products. The evaluation criteria weight vendor qualifications, product offering compliance, service and distribution capabilities, pricing and cost structure, and value-added services each at twenty to twenty-five percent. TTU reserves the right to establish multiple contracts if beneficial and encourages proposers to propose tiered discount systems or spend rebates to optimize overall value.