MRPC RFP #2026-11 Commercial Kitchen Cleaning Supplies

The Multi-Region Purchasing Cooperative, on behalf of Region 10 Education Service Center and participating member school districts in Texas, is issuing Request for Proposal (RFP) #2026-11 for the procurement of commercial kitchen cleaning supplies. The solicitation encompasses direct delivery of cleaning chemicals for surfaces, dishmachines, sinks, floors, and laundry, along with cleaning tools such as scrubbers, mops, and brooms to multiple participating school districts. Vendors must submit firm and fixed pricing through the Bonfire e-bid platform with case prices to the penny and unit prices with a minimum of four decimal places, with all freight prepaid and FOB destination delivery. The question and answer deadline is April 9, 2026, at 4:30 p.m. CST, with bids closing on April 16, 2026, at 3:00 p.m. CST, and award notifications scheduled for May 1, 2026, at 4:00 p.m. CST. Delivery is restricted to 6:00 a.m. to 2:00 p.m. CST, though after-hours or key drop deliveries may be requested. Evaluation criteria include cost analysis (35 points), responsible and responsive bidder documentation (15 points), product quality based on experience (10 points), extent goods meet purchaser needs (30 points), vendor reputation and references (4 points), HUB/minority/woman/veteran-owned business status (1 point), and other factors such as online ordering systems, reporting availability, lead times, and minimum delivery requirements (5 points). Vendors must comply with all federal USDA regulations, Texas state regulations, and provide certifications including drug-free workplace status, E-Verify program participation, Form 1295 (Disclosure of Interested Parties), conflict of interest disclosures, debarment certification, and proof of insurance with minimum coverage limits of $500,000 workman's compensation, $500,000/$1,000,000 general liability, and $250,000 automotive liability.

The contract contains a one-point evaluation criterion awarding preference to HUB-certified, minority-owned, woman-owned, and veteran-owned business enterprises. No incumbent vendors or existing contractors are identified in the solicitation documents. The estimated total contract value is $850,000 for the initial contract year running from July 1, 2026, through June 30, 2027, with four single consecutive one-year renewal options available, resulting in a potential five-year contract value of up to $4.25 million. This is a non-exclusive contract, meaning the Purchaser retains the right to award to multiple vendors and may initiate additional procurement solicitations. Payment terms encourage invoicing within 7-10 days net, though individual districts may have 30-day net payment procedures. All procurement documents must be submitted electronically through the Bonfire platform, and incomplete proposals may be deemed non-responsive and disqualified.