Emulsions and Road Oils

Fannin County, Texas has issued Request for Bids (RFB #2026-002) for the procurement of asphalt materials, emulsions, and road oil to support all Road & Bridge Precincts throughout the county. The procurement encompasses road oil, dust control emulsions, asphalt emulsions, chip seal products, and specialized road treatment materials to be distributed across four precinct barn locations in Savoy, Leonard, Honey Grove, and Bonham. Vendors must submit sealed bids to the Fannin County Purchasing Agent, Lee Swafford, at 101 E. Sam Rayburn Drive, Suite 313, Bonham, Texas 75418, no later than 3:00 PM on May 14, 2026, with public bid opening scheduled for the same day at the purchasing office. The contract term will be for one full year from the date of acceptance by the Fannin County Commissioners Court, with no renewal options indicated. All materials must meet State of Texas Road Oil Specifications for cracked fuel oil, including specified asphalt content, flash point, viscosity, and other quality parameters. Bidders must provide pricing on a per-ton basis for all materials with separate pricing for F.O.B. pit, F.O.B. barn, and F.O.B. designated locations (per mile), as well as additional pricing for partial load fees, demurrage time fees, restocking fees, freight return fees, unloading and spreading fees, and pumping and hose fees. Vendors are required to provide delivery within one day of request to designated precinct locations, and award will be made to one or more responsible bidders based on lowest and best bid criteria, considering direct and indirect costs, transportation, maintenance, reliability, life cycle, warranties, and customer service.

No specific set-aside designations or restrictions on vendor types are indicated in the procurement documentation. Fannin County is exempt from sales and federal excise taxes, and vendors should exclude taxes from their proposals. No incumbent vendors, current contractors, or existing infrastructure integration requirements are specified in the available documentation. Bids must remain firm for sixty days from the opening date, and successful bidders must provide indemnification and hold harmless provisions for the county. The specific award value or budget range for this procurement has not been disclosed in the available materials.