ESBD_509171_1776809886643_2026-002 RFB Asphalt Materials, Emulsions, and Road Oil.docx
DOCX document 438 KB Posted
- Attached to
- Emulsions and Road Oils
- Solicitation number
- 202602
- Issued by
- Fisher County, Texas
About this file
This Request for Bids (RFB #2026-002) is issued by Fannin County, Texas for the procurement of asphalt materials, emulsions, and road oil to supply all Road & Bridge Precincts across the county. The county seeks bids for various products including road oil, dust control emulsions, asphalt emulsions, chip seal products, and specialized road treatment materials across four precinct barn locations in Savoy, Leonard, Honey Grove, and Bonham. Sealed bids must be submitted to the Fannin County Purchasing Agent, Lee Swafford, at 101 E. Sam Rayburn Drive, Suite 313, Bonham, Texas 75418, no later than 3:00 PM on May 14, 2026. Bids will be publicly opened the same day at the purchasing office. The contract term will be for one full year from the date of acceptance by the Fannin County Commissioners Court, with no renewal options mentioned. Vendors are required to provide delivery within one day of request to the designated precinct locations.
Bidders must submit pricing on a per-ton basis for all materials, with separate pricing for F.O.B. pit, F.O.B. barn, and F.O.B. designated locations (per mile). Additional pricing is required for partial load fees, demurrage time fees, restocking fees, freight return fees, unloading and spreading fees, and pumping and hose fees, along with minimum delivery amounts and time requirements. All materials must meet State of Texas Road Oil Specifications for cracked fuel oil with specified asphalt content, flash point, viscosity, and other quality parameters. Fannin County is exempt from sales and federal excise taxes, and vendors should exclude taxes from proposals. The county reserves the right to award contracts to one or more responsible bidders based on lowest and best bid criteria, considering direct and indirect costs, transportation, maintenance, reliability, life cycle, warranties, and customer service. Bids are firm for sixty days from the opening date, and successful bidders must provide indemnification and hold harmless provisions for the county.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
F A N N I N C O U N T Y, T E X A S
REQUEST FOR BIDS
RFB # 2026-002
INVITATION TO BID FOR ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL
SUBMITTAL DEADLINE: MAY 14, 2026
BEFORE 3:00PM
FANNIN COUNTY
PURCHASING AGENT’S OFFICE
101 E. SAM RAYBURN DR.
SUITE 313
BONHAM, TX 75418
(903) 583-0054
The enclosed REQUEST FOR BID and accompanying SPECIFICATIONS are for your convenience in submitting an offer for the enclosed referenced ASPALT MATERIALS, EMULSIONS, AND ROAD OIL for the County for all Road & Bridge Precincts of Fannin County.
The Commissioners Court of Fannin County, TX reserves the right to accept or reject any/or all bids as it shall deem to be in the best interest of Fannin County. Receipt of any bid shall under no circumstances obligate Fannin County to accept the lowest bid. The award of the contract or contracts shall be made to one or more responsible vendor or vendors whose bid is determined to be the “Lowest and Best” to Fannin County, resulting from a bid or bids providing the best value considering associated direct and indirect costs, including transport, maintenance, reliability, life cycle, warranties, and customer service after a sale.
Bids shall include this RFB and all additional documents submitted. Each bid shall be placed in a separate sealed envelope, manually signed in ink by a person having the authority to bind a vendor to a contract and marked clearly on the outside as outlined below.
SUBMISSION OF BIDS
One (1) original of all bid documents shall be sealed and submitted as vendor's response to:
FANNIN COUNTY
PURCHASING AGENT
LEE SWAFFORD
101 E. SAM RAYBURN DR.
SUITE 313
BONHAM, TX 75418
(903) 583-0054
SEALED BIDS MUST BE FILED IN THE COUNTY PURCHASING AGENT OFFICE BEFORE 3:00 PM THURSDAY, MAY 14, 2026.
Label envelope: RFB # 2026-002 ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL
SEALED BIDS SHALL BE OPENED AT 2026 PM THURSDAY, MAY 14, 2026 IN THE FANNIN COUNTY PURCHASING AGENT’S OFFICE, 101 E. SAM RAYBURN DR. SUITE 313, BONHAM, TX 75418.
Notification for bidding to supply ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL for Fannin County has been properly advertised as required by law. Bid forms containing required specifications shall be furnished to persons or firms requesting the forms from:
Email: Lee Swafford purchasing@fanninco.net
Phone: (903) 583-0054
Online: www.co.fannin.tx.us/page/fannin.County.Purchasing
SELECTION AND AWARD PROCESS
The Purchasing Agent shall present opened bids received to the Commissioners Court. The Commissioners Court may consider the pickup and delivery locations of the bidders and the cost to the county delivering or hauling the material to be purchased. The Commissioners Court may award contract or contracts for the purchase of road construction material to more than one bidder if each of the selected bidders submits the lowest and best bids for a particular location or type of material. A contract or contracts may be awarded to one or more bidders who submit the lowest and best bid or bids for the county.
RIGHT OF THE COUNTY TO CANCEL REQUEST FOR BID, TO ELECT NOT TO AWARD, TO REJECT SUBMITTALS, AND TO WAIVE INFORMALITIES OR IRREGULARITIES.
The county expressly reserves the right to cancel the RFB at any time, to elect not to award contracts cited in the RFB, to reject any or all submittals, to waive any informality or irregularity in any submittal received, and to be the sole judge of the merits of the respective submittals received.
NO INDIVIDUAL OF ANY COUNTY DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE COUNTY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THE REQUEST FOR BID.
ADDENDA TO THE REQUEST FOR BID
Requests for interpretations and clarifications of the RFB may only be made in writing. All requests must be submitted in writing to Julie Criswell, Purchasing Agent, at lswafford@fanninco.net.
It shall be the responsibility of each vendor, prior to submitting the competitive bid, to check the website to confirm if addenda were issued and to make such addenda a part of the competitive bid.
LATE BIDS
Bids received in the Purchasing Office after submission deadline shall be returned unopened and will be considered void and unacceptable. Fannin County is not responsible for lateness of mail, carrier, etc., and time/date stamp in the Purchasing Office shall be the official time of receipt.
ALTERING BIDS
Any interlineation, alteration, or erasure made before receiving time must be initialed by the signer of the proposal, guaranteeing authenticity.
WITHDRAWAL OF BID
A bid may not be withdrawn or cancelled by the contractor for a period of sixty (60) days following the date designated for the receipt of bid, and contractors so agree upon submittal of their bid.
BID OPENING
Bids will be received and publicly opened by the Purchasing agent at the location, date, and time stated above. Contractors, their representatives, and interested persons may be present. All bids shall be kept on file and available for public inspection after the contact or contracts is awarded until the first anniversary of the date of opening.
SALES TAX
Fannin County, Texas is by statute exempt from the state sales tax and federal excise tax; therefore, the proposal price shall not include taxes.
CONFLICT OF INTEREST
No public official or Fannin County employee shall have interest in this contract, in accordance with Vernon, Texas Codes Annotated, Local Government Codes Title 5, Submitted C, Chapter 171.
I. 2026 BID SHEET FOR ASPHALT
FANNIN COUNTY PRECINCT #1 BARN LOCATION: SAVOY, TX
ITEM
F.O.B. PIT
PRICE PER TON
F.O.B. BARN
DESIGNATED
F.O.B. LOCATION (PER MILE)
OIL DIRT/SAND
COLD MIX
BASE STABILZER
ASPHALT MILLINGS
FANNIN COUNTY PRECINCT #2 BARN LOCATION: LEONARD, TX
ITEM
F.O.B. PIT
PRICE PER TON
F.O.B. BARN
DESIGNATED
F.O.B. LOCATION (PER MILE)
OIL DIRT/SAND
COLD MIX
BASE STABILIZER
ASPHALT MILLINGS
FANNIN COUNTY PRECINCT #3 BARN LOCATION: HONEY GROVE, TX
PRICE PER TON
DESIGNATED
ITEM F.O.B. PIT F.O.B. BARN F.O.B. LOCATION (PER MILE)
OIL DIRT/SAND
COLD MIX
BASE STABILIZER
ASPHALT MILLINGS
FANNIN COUNTY PRECINCT #4 BARN LOCATION: BONHAM, TX
PRICE PER TON
DESIGNATED
ITEM F.O.B. PIT F.O.B. BARN F.O.B. LOCATION (PER MILE)
OIL DIRT/SAND
COLD MIX
BASE STABILIZER
ASPHALT MILLINGS
ROAD OIL SPECIFICATIONS
CRACKED FUEL OIL
| MIN. |
| MAX. |
ASPHALT CONTENT OF 100 PENETRATION AT 77 F, %
| ASPHALT CONTENT OF 260 PENETRATION AT 77 F, %.... |
| - |
| - |
| FLASH POINT T.O.C.F………………………………………… |
| - |
| - |
| FLASH POINT C.O.C.F………………………………………… |
| 250 |
| - |
| FUROL VISCOSITY AT 77 F, SEC …………………………… |
| - |
| - |
| FUROL VISCOSITY AT 122 F, SEC …………………………… |
| - |
| 500 |
| LOSS AT 212 F, 20G., 5 HRS., % ……………………………… |
| - |
| 3.0 |
| LOSS AT 325 F, 50G., 7 hrs., % ………………………………… |
| - |
| - |
| WATER AND SEDIMENT. % …………………………………. |
| - |
| 2.0 |
| PENETRATION OF RESIDUE AFTER EVAPORATION LOSS |
| - |
| - |
ALL MATERIALS WILL BE REFINED ROAD OIL THAT WILL MEET THE STATE OF TEXAS ROAD OIL SPECIFICATIONS (CRACKED FUEL OIL) AND WILL BE DELIVERED TO THE PRECINCT JOB SITES OR BARNS IN SAVOY, LEONARD, HONEY GROVE OR BONHAM, WHICHEVER IS REQUESTED.
DELIVERY DATE REQUIRED ONE DAY AFTER REQUEST.
COMPANY NAME
ADDRESS
PHONE
SIGNATURE DATE
Company Name:
FANNIN COUNTY
BID #2026-002 SHEET FOR ROAD OIL & EMULSIONS 2026
| ITEM |
| QUANTITY |
| UNIT PRICE |
| ROAD OIL |
| PER TON |
| SS1 DUST CONTROL WATER/SOL. |
| PER TON |
| A-S 300 DUST CONTROL WATER/SOL. |
| PER TON |
| CRS-2 |
| PER TON |
| CRS-2H |
| PER TON |
| CRS-2P |
| PER TON |
| CSS-1 |
| PER TON |
| MC-800 |
| PER TON |
| MC-30 PRIME OIL |
| PER TON |
| AEP – PRIME OIL |
| PER TON |
| ROAD OIL MIXABLE FOR OIL-SAND APPLICATION ONLY |
| PER TON |
| CWE-2 – ALL WEATHER CHIP SEAL EMULSION |
| PER TON |
| CWP- ALL WEATHER POTHOLE TACK |
| PER TON |
ASPHALT EMULSION PRIME – containing no diesel or aircraft fuel
PER TON
| ASPHALT EMULSION-BASE STABILIZER |
| PER TON |
ASPHALT EMULSION TO STABILIZE OLD
ASPHALT ROADS
PER TON
ROAD OVER COAT – SEAL A CHIP SEAL FOR SEALING OUT WATER AND LOCKING DOWN
LOOSE ROCKS, ETC.
PER TON
DUST & EROSION CONTROL PRODUCT – INCLUDE INFORMATION, SPECIFICATIONS &
REQUIREMENTS
PER TON
| PARTIAL LOAD FEE |
| PER LOAD |
| DEMURRAGE TIME FEE |
| PER LOAD |
| RESTOCKING FEE |
| PER LOAD |
| FREIGHT RETURN ON MATERIAL RETURNED |
| PER LOAD |
| UNLOADING & SPREADING FEE |
| PER LOAD |
| PUMPING & HOSE FEE |
| PER LOAD |
| MINUMUM DELIVERY AMOUNT |
| GALLONS |
| MINUMUM DELIVERY TIME |
| PER HOUR |
LOCATION OF PLANT
ITEM – OTHER PRODUCTS SUPPLIED NOT
LISTED – Include spec sheet with bid
| QUANTITY |
| UNIT PRICE |
PER TON
PER TON
PER TON
PER TON
PER TON
FANNIN COUNTY COMMISSIONERS’ RESERVE THE RIGHT TO REJECT ANY OR ALL PRODUCTS AT ANY TIME THAT THE PRODUCTS DO NOT MEET THE APPROVAL OF THE COMMISSIONERS, COLLECTIVELY OR INDIVIDUALLY.
THE CONTRACT EFFECTIVE DATES WILL BE FOR ONE FULL YEAR FROM THE DATE OF ACCEPTANCE BY THE FANNIN COUNTY COMMISSIONERS COURT.
COMPANY NAME ________________________________________
ADDRESS ________________________________________
PHONE
SUCCESSFUL BIDDER SHALL defend, indemnify and hold harmless Fannin County and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award. Successful bidder shall pay any judgment with cost which may be obtained against Fannin County growing out of such injury or damages.
Fannin County reserves the right to accept and or reject any and all bids.
RETURN BID TO:
Mail:
Fannin County Purchasing 101 East Sam Rayburn, Suite 313 Fannin County Courthouse Bonham, TX 75418
Sealed Bids shall be received no later than:
3:00 P.M., May 14, 2026 MARK ENVELOPE or SUBJECT LINE: "BID #2026-002 – Asphalt Materials, Emulsions, and Road Oil”
BID FORM
THIS BID FORM IS REQUIRED TO BE SUBMITTED AND SIGNED BY THE INDIVIDUAL THAT IS AUTHORIZED TO EXECUTE CONTRACTS FOR THE COMPANY.
I, WE, ___________________________________ (COMPANY NAME)
___________________________________ (ADDRESS)
___________________________________ (PHONE)
___________________________________ (FAX)
HEREBY AGREE TO DELIVER TO THE COUNTY OF FANNIN, TEXAS, ROCK & GRAVEL IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS.
| _______________________________ |
| SIGNATURE |
| _______________________________ |
| PRINT NAME |
| _______________________________ |
| TITLE |
Bidder Shall Sign and Return Pages 1 through 15 of Bid Package and All Documentation Required by the Invitation for Bid.
BID AFFIDAVIT
The undersigned certifies that the bid prices contained in this bid have been carefully reviewed and are submitted as correct and final. The period of acceptance of this bid will be no more than sixty (60) calendar days from the date of the bid opening.
STATE OF COUNTY OF
BEFORE ME, the undersigned authority, a Notary Public in and for the State of , on this day personally appeared
| , who | |
| (name) |
after being by me duly sworn, did depose and say:
| "I, | am a | |||
| (name) | ||||
| duly authorized officer of/agent for | ; | |||
| (name of firm) |
and have been duly authorized to execute the foregoing
| on behalf of the said | . | |
| (name of firm) |
I hereby certify that the foregoing bid has not been prepared in collusion with any other bidder or other person or persons engaged in the same line of business prior to the official opening of this bid. Further, I certify that the bidder is not now, nor has been for the past six (6) months, directly or indirectly concerned in any pool or agreement or combination, to control the price of the goods/services bid on, or to influence any person or persons to bid or not to bid thereon."
Name and address of bidder:
Telephone #
| by: | Title: | |
| (print name) |
Signature:
SUBSCRIBED AND SWORN to before me by the above-named on this the day of 20 .
| Notary Public in and for |
| the State of |
REFERENCES
LIST THREE (3) COMPANIES OR GOVERNMENTAL AGENCIES WHERE THESE COMMODITIES HAVE BEEN PROVIDED:
1. COMPANY NAME:______________________________________________
ADDRESS:__________________________TELEPHONE NO.:___________
CONTACT PERSON:___________________TITLE:___________________
EMAIL:
2. COMPANY NAME:______________________________________________
ADDRESS:__________________________TELEPHONE NO.:___________
CONTACT PERSON:___________________TITLE:___________________
EMAIL:
3. COMPANY NAME:______________________________________________
ADDRESS:__________________________TELEPHONE NO:____________
CONTACT PERSON:___________________TITLE:___________________
EMAIL:
Any questions concerning this bid must be directed in writing to Julie Criswell, Fannin County Purchasing Agent at lswafford@fanninco.net.
Comments/Exceptions: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ image3.png image4.png image5.png image1.png image2.png
File details come from the government source that posted it. Updated .