2026-010 Student Nutrition Software Systems

Forney Independent School District (FISD) in Texas has issued a Request for Proposal (RFP) for a comprehensive Student Nutrition Software System to serve approximately 19,800 students across 23 campuses. The District seeks a fully cloud-based Software as a Service (SaaS) solution with integrated modules including menu planning, nutritional analysis, inventory management, point-of-sale systems, meal accountability reporting, online payment processing, free and reduced meal application processing, online campus inspections, pre-ordering and vending capabilities, and central warehouse management. Key requirements include USDA approval, FERPA compliance, adherence to Texas Education Code, implementation of cybersecurity standards based on the Texas DIR Cybersecurity Framework and NIST framework, SOC 2 Type II or ISO/IEC 27001 certifications, and guaranteed 99.9% service uptime. The evaluation will be conducted on a 100-point scale weighted as follows: purchase price (40 points), vendor reputation (5 points), quality of goods or services (20 points), extent to which solutions meet district needs (30 points), and total long-term cost (5 points). Critical deadlines include submission of questions by March 10, 2026 at 10:00 AM (CT), with responses by March 13, 2026; proposals are due March 26, 2026 at 2:00 PM (CT). Selected vendors will participate in virtual demonstrations on April 1, 2026, with Board recommendation anticipated for April 13, 2026 and full implementation required within 30 days of contract award.

The RFP does not specify set-aside designations or restrictions limiting eligible respondents to particular classes of organizations. No incumbent vendor or current contractor information is documented in the materials provided. The contract term runs from the date of award through June 30, 2027, with automatic one-year renewal periods unless either party provides written notice at least ninety days in advance of the subsequent service term. Pricing and discounts must be firm for the initial contract term, with any proposed price changes requiring written submission and authorized signatures; annual price adjustments on renewal dates are limited to the percentage increase in the Consumer Price Index for the Dallas/Fort Worth metropolitan statistical area. No specific budget range or award value is listed in the RFP documentation. Federal funds will be expended on these services, requiring full compliance with all applicable EDGAR certifications and provisions.