RFP 26-19615-YB In-Line Water Flow Meter Services

The City of Lubbock, Texas issued Request for Proposal 26-19615-YB for comprehensive flow meter repair and replacement services for its municipal water infrastructure. The procurement seeks qualified vendors to provide disassembly, inspection, and complete rebuild services for defective water flow meters to original factory specifications, with capability to service 2-inch, 4-inch, and 6-inch meter sizes across approximately 176 public water supply wells in Lamb and Bailey Counties and 26 irrigation wells in city parks. Deliverables include repair services, material provisions, labor, transportation, and delivery, with vendors required to submit separate cost proposals for retrofitting 4-20 milliampere output features to meters lacking this capability and provide recommendations for meter replacement when repair is not economically feasible. Required qualifications include demonstrated experience with flow meters manufactured by Water Specialties and McCrometer, submission of minimum three business references, and proof of ability to provide timely repair services with reliable new component procurement. The evaluation criteria allocate 40 points to pricing competitiveness, 20 points each to vendor capability and experience, financial stability, timeliness of repairs, and compliance with technical specifications. Proposals may be submitted electronically through the Bonfire portal or in hard copy to Marta Alvarez, Director of Purchasing and Contract Management, with a strict deadline of May 28, 2026 at 3:00 P.M. The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination, and pricing is guaranteed for six months upon City approval with subsequent adjustments permitted based on Consumer Price Index or Product Price Index documentation.

The RFP does not specify set-aside designations or restrictions limiting participation by particular organizational categories, disadvantaged enterprises, or small businesses. No incumbent vendors or current contractors are identified in the procurement documentation. The City explicitly states it does not guarantee any minimum or maximum service volumes under this contract, and no insurance requirements are mandated for the selected vendor. No specific budget range or award value is listed in the available documentation. The City reserves the right to terminate the contract with 30 days' written notice and maintains authority to audit contractor records at any time during or after the contract term. No pre-proposal meeting has been scheduled, and vendors interested in clarification should submit inquiries in accordance with the RFP procedures outlined in the Bonfire portal submission system.