Secondary Auto Body and Collision Repairs

The City of Lubbock, Texas is issuing Invitation to Bid (ITB) 26-19354-YB for secondary auto body and collision repair services for the municipality's light, medium, and heavy-duty vehicle fleet. Qualified contractors must provide comprehensive repair services including accident repairs, window tinting, vehicle paint services, hail damage repair, vandalism repairs, and common body repairs at multiple locations including Lubbock, Muleshoe, Wilson, and Lake Alan Henry. Bidders are required to operate a complete body shop equipped with a paint booth, frame and straightening machines with qualified operators, and indoor capability for weather-protected work, with services organized across three vehicle categories: Category 1 (light-duty sedans, SUVs, and pickup trucks), Category 2 (medium-duty vans, diesel pickup trucks, and bucket trucks), and Category 3 (heavy-duty dump trucks and refuse trucks). All repairs must be warranted for 12 months with contractors responsible for correcting any failed or incorrect work at no additional cost to the City, and all work must utilize Original Equipment Manufacturer (OEM) approved parts and supplies. Sealed bids or electronic submittals through the Bonfire portal must be received by April 29, 2026, at 2:00 p.m., with no pre-bid meeting scheduled. The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination, and prices quoted must be guaranteed for six months upon City approval with rate adjustments permitted thereafter based on Consumer Price Index or Product Price Index changes.

Contractors must obtain and maintain required insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Auto Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, Garage Keepers Legal Liability ($1,000,000 per location), and Garage Liability Insurance ($2,000,000 combined single limit). The solicitation does not identify specific set-aside designations or incumbent vendors, though the City reserves the right to award contracts to multiple vendors if deemed in its best interest. No minimum purchase quantities are guaranteed, and the City is exempt from federal excise, state sales, and transportation taxes. Contractors may provide optional pricing for pickup and drop-off services quoted as a charge per mile plus a base price for on-site repairs, with invoices submitted within five business days of service completion and requiring authorization through a seven-digit work order number issued by a City Fleet Representative. No specific budget range or award value is listed in the solicitation documents.