Flight Scheduling System for TSTC

Texas State Technical College (TSTC) is procuring a cloud-based Flight Scheduling System through Request for Proposal (RFP) #1148667 to support the college's Aircraft Pilot Training (APT) program. The system must replace the existing solution and enhance operational efficiency while ensuring compliance with FAA Part 141 regulations. Core deliverables include aircraft-type scheduling functionality with 15-minute time blocks, import capabilities for Training Course Outlines and maintenance records, maintenance inspection tracking, customizable reporting, student dashboards, mobile responsiveness for iOS and Android devices, and a squawk system for aircraft discrepancies. The solution must be cloud-hosted with Active TX-RAMP Level 1 or Level 2 certification from the Texas Department of Information Resources, secure data storage and transmission, regular automated backups, and required integration with Workday and preferred integration with Canvas. Proposals will be evaluated on six criteria: Solution Capabilities (30 points), Integration and Compatibility (20 points), Performance, Scalability and Reliability (20 points), Implementation Plan (10 points), Cost-effectiveness and Pricing (15 points), and History of Support for Texas Institutions of Higher Education (5 points). All proposals must be submitted exclusively through TSTC's Strategic Sourcing portal at https://texas-state-technical-college.public-portal.us.workdayspend.com/ by April 16, 2026, with questions posted to the portal's Q&A Board. The project scope includes complete data migration from the current system, comprehensive training for administrative users and faculty, system setup, integration, user acceptance testing, training delivery, go-live support, and detailed documentation and user guides.

The solicitation document does not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, budget ranges, or award values. Suppliers must provide itemized pricing detailing transaction fees, monthly and annual service fees, setup and integration costs, and any additional compliance or security fees. Prospective bidders should demonstrate prior experience supporting Texas higher education institutions through sponsorships, grants, donations, internships, or apprenticeships, and must document how the solution meets FAA requirements with comprehensive API and integration protocol documentation, performance benchmarks, and scalability testing results. The implementation plan must include a clear timeline with specific milestones and resource requirements. New portal users are advised to register early to ensure timely access and avoid submission delays, and bidders requiring assistance with portal access or registration should contact the Strategic Sourcing Department at solicitations@tstc.edu prior to the April 16, 2026 deadline. Complete solicitation details, including technical requirements and additional submission instructions, are available through the Strategic Sourcing portal.