Dilution Control Cleaning System

Birdville Independent School District (BISD) in Texas has issued a Request for Competitive Sealed Proposals (RFCSP) for the supply, installation, and support of a standardized chemical dilution cleaning system across its 30 school facilities and administrative offices. The procurement requires vendors to provide Envirox Absolute Cleaning System YGR Trio Dispensers, H2Orange2 Hyper Concentrate cleaning chemical or approved equivalents, complete system installation with removal and disposal of existing equipment, and comprehensive training for district personnel. The district operates 19 elementary schools, 7 middle schools, 4 high schools, and multiple support facilities, requiring approximately 143 dispensing units distributed across all campuses. Vendors must submit detailed pricing for dispenser units (complete system per unit), initial chemical supply delivered with installation, installation and removal services (per unit including labor and materials), and annual chemical supply programs (cost per case with delivery terms and minimum order requirements). The deadline for submitting written questions is April 20, 2026 at 12:00 AM (CT), with proposals due on April 23, 2026 at 2:00 PM (CT), and project implementation anticipated to begin after June 1, 2026 with completion prior to the start of the 2026-2027 school year in August 2026. Evaluation will be based on purchase price and associated costs (40%), reputation and expertise (20%), quality of goods and services (15%), extent to which services meet district needs (24%), and impact on compliance with historically underutilized business laws (1%), with all proposals scoring 70 points or above eligible for award consideration.

The contract term runs from June 1, 2026 through May 31, 2027, with options for two additional one-year renewal periods not to exceed three years total, subject to mutual written consent and potential rate adjustments on anniversary dates. There are no specific set-aside designations mentioned; however, evaluation criteria include a 1% scoring component related to compliance with historically underutilized business laws, which may favor disadvantaged enterprises. Proposers must submit required documentation including a completed W-9 form, Conflict of Interest Questionnaire, Certificate of Interested Parties (Form 1295), Certificate of Insurance, and three business references preferably from school districts or other governmental entities. The estimated annual contract value is $128,885.25 based on 2024-2025 expenditure analysis and cost evaluation. The district reserves the right to award to a single proposer, multiple proposers, each line item separately, or in any combination deemed in the district's best interest, with proposals accepted electronically through the e-bid system or in paper form at the Purchasing Department prior to the deadline. A 90-day transitional period may be added at the district's discretion at the end of the contractual agreement.