North/South Concourse Floor Covering Replacement - Carpet Material Purchase

Orange County, Florida is seeking sealed electronic bids for the North/South Concourse Floor Covering Replacement - Carpet Material Purchase (Solicitation Y23-605), specifically for procuring custom woven Axminster carpet for the Orange County Convention Center's North and South Concourse Prefunction spaces on Levels 2 and 3. The procurement requires bidders to provide carpet with precise technical specifications, including 100% Type 6.6 Nylon fiber, 9 row/7 pitch construction, and stringent performance characteristics such as specific appearance retention ratings, breaking strength, colorfastness, and flame resistance. Bidders must submit electronically via the OpenGov e-Procurement Platform by 4:00 PM EST on Tuesday, June 13, 2023, with a non-mandatory pre-bid conference held on Friday, May 19, 2023, via WebEx. Potential respondents were required to submit any questions by 5:00 PM on Monday, May 22, 2023, to the designated Contracting Agent, Melisa Vergara. The project specifications mandate a 10-year warranty, 10% attic stock of installed carpet, and delivery to a warehouse within a 50-mile radius of zip code 32819.

The solicitation allows multiple manufacturers to bid, with Royal Thai listed as the basis of design, but requires alternative manufacturers to create original artwork to avoid copyright infringement. The county provides potential preference to Minority/Women-Owned Business Enterprises (MWBE) or Registered Service Disabled Veteran (SDV) businesses, with specific percentage ranges for bid considerations depending on total bid amount. While no specific budget range is explicitly stated, the procurement is for comprehensive carpet replacement for significant convention center spaces. The project reserves the right to award the contract to the lowest responsive and responsible bidder, with potential additional consideration for local or disadvantaged business enterprise participation. Respondents must adhere to strict submission guidelines, including file format specifications (Microsoft Word, Excel, PowerPoint, or PDF) and minimum scan resolution of 150 dpi, with any submissions outside the designated electronic platform automatically rejected.