Northeast Health - Building Automation System Upgrade

Palm Beach County's Capital Improvements Division is conducting an Invitation for Quote (IFQ) procurement for the upgrade of the Building Automation System (BAS) at Northeast Health, located at 825 Avenue P., Riviera Beach, Florida (Project 2021-047606). The procurement seeks qualified low-voltage contractors to furnish all labor, equipment, materials, permits, and professional services necessary to upgrade the existing BAS and integrate it with Palm Beach County's Automatic Level Control (ALC) platform. The scope of work includes replacing Trane controllers with BACnet ALC controllers on rooftop units, variable air volume (VAV) boxes (approximately 23 units), fan-powered boxes (approximately 15 units), the chiller system, and chiller pumps; installing new Building Management System server interface hardware and web-based control software; providing system graphics and thermographic floor plans; and delivering operation and maintenance manuals with a one-year warranty on parts and labor. The contractor must substantially complete all work within 250 calendar days from the notice to proceed, with liquidated damages of $120 per day for failure to meet the deadline. A mandatory pre-bid conference is scheduled for January 26, 2023, at 10:00 a.m. at the Northeast Health facility, and sealed bids are due February 16, 2023, by 2:00 p.m. at the Capital Improvements Division office located at 2633 Vista Parkway, West Palm Beach. Bidders must be qualified contractors under Palm Beach County's Annual Contract for Low Voltage and must submit qualification applications at least ten days before the bid due date. The contractor is responsible for all site preparation, temporary protection, material submittals for approval, installation per manufacturer specifications and applicable codes, final cleanup, and obtaining a Certificate of Occupancy or Completion before final payment processing.

This procurement includes significant small business enterprise (SBE) requirements and preferences under Palm Beach County's Equal Business Opportunity (EBO) Program, with SBE sheltered market provisions for work orders of $100,000 or less and a ten percent price preference for certified SBE bidders on single-trade contracts. Contractors must submit EBO Schedules 1 and 2 documenting all subcontractors and S/M/WBE participation, comply with the County's Commercial Nondiscrimination Policy, and disclose any instances of discrimination within the past four years. All employees must pass a Critical Facilities Background Check prior to commencing work. Bids of $200,000 or more require bid security equal to five percent of the bid amount and a public construction bond equal to 100 percent of the contract value. The solicitation integrates the existing Trane controllers with Palm Beach County's proprietary ALC platform, requiring the selected contractor to ensure seamless system compatibility and interoperability. The project is subject to two Affirmative Procurement Initiatives: SBE Sheltered Market for Small Construction Contracts and SBE Price Preference for Single Trade Construction. While no specific budget range is stated in the available documents, the bonding requirements for bids of $200,000 or more suggest the project value may exceed that threshold, with award ultimately dependent on qualified bid responses.