North Chickamauga Trailer Rental

The Tennessee Department of Environment & Conservation, administered through the Central Procurement Office, is soliciting bids for a 48-month temporary office trailer rental at North Chickamauga Creek Gorge State Park in Soddy-Daisy, with bids due June 8, 2026 at 2:00 p.m. CDT. Written questions are due May 29, 2026. On-site installation must be completed between contract execution and July 1, 2026.

The scope comprises supply, delivery, installation, and maintenance of a 12-foot by 56-foot office trailer with two private offices, an ADA-compliant restroom, open office floor plan, Low-E double-pane windows, appropriately sized HVAC system, overhead lighting, VCT flooring, security features, an accessible ramp with landing, and one set of steps. All doors must meet ADA standards with a minimum 36-inch width. Sewer, power, and water connections will be provided by others after installation. The vendor is responsible for skirting, ramp installation, jobsite cleanliness and safety, repair of damage caused by their work within 24 hours, and final cleanup including debris removal to approved off-site locations. The trailer must be warranted for major defects in materials and workmanship throughout the lease term.

Bidding structure includes three line items: installation and setup (one unit), monthly lease payments (48 months), and teardown and cleanup (one unit). Pricing must be fixed for the contract term, quoted on an F.O.B. destination basis, inclusive of all applicable taxes and fees. The State is tax-exempt and will provide documentation; vendors must not include excise taxes in pricing. The total project cost is expected to exceed $100,000. The contract is effective July 20, 2026, for 24 months with a State option to extend up to 180 days under identical terms and conditions; the maximum total term including all extensions shall not exceed 60 months.

A single contract will be awarded to the lowest-cost responsive and responsible bidder. All respondents must conduct on-site inspections to take exact measurements; no allowances are made for errors due to failure to inspect. Vendors must be registered with the Tennessee Supplier Portal and the Tennessee Department of Revenue prior to contract issuance, maintain appropriate business licenses, and provide proof of workers' compensation and general liability insurance with specified minimum coverage. Subcontracting is permitted only with prior written approval.