Non-IT RFP Agency Services Sourcing Event Template

The North Carolina Department of Agriculture and Consumer Services is seeking a contract for carbon source material procurement and delivery, specifically designed to support emergency response efforts for natural disasters. The solicitation (Number 10-RFP-1362751361-KMM) requires a vendor capable of providing twenty-five 100 cubic yard walking-floor trailers with trucks and drivers within 72 hours of a request. The carbon source material must consist of 98% material reduced to less than 2" in any direction, with specific delivery locations determined at the time of an actual incident. The bid is scheduled to open on March 17, 2025, at 2:00 PM ET, with a proposal due date of March 18, 2025. Pricing is currently set at a ceiling price of $18.50 per cubic yard, subject to market price adjustments, and the state will be charged only for actual material costs without markup. Vendors are expected to demonstrate the ability to supply materials throughout the state to minimize transportation costs, with potential additional charges for hauling distances over 90 miles to be addressed through a contract amendment after initial award.

The solicitation does not explicitly outline specific set-aside designations or restrictions on respondent organizations. However, the contract appears to prioritize vendors with statewide supply capabilities and the logistical capacity to rapidly deploy carbon source materials during emergency scenarios. FEMA reimbursement policy changes require management fees to be incorporated into hauling prices (Items 2, 3, and 4) rather than as a separate line item. While a precise total contract value is not specified, the current pricing structure and emergency response focus suggest a potentially significant operational budget. The procurement appears designed to establish a pre-event contract that can be activated quickly in disaster response situations, with vendor selection likely based on demonstrated logistical capabilities, rapid response potential, and competitive pricing. Vendors will need to show robust infrastructure for material sourcing, transportation, and quick deployment across North Carolina's geographic regions.