Addendum 2.pdf

North Carolina Solicitation Addendum Version Date: 11/2021

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SOLCITATION ADDENDUM

FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO

REJECTION.

1. The Solicitation is hereby modified as follows:

2. The following are questions received about the Solicitation and the State’s response to those questions:

Question # Document Section

Vendor Question State’s Response

1 Can the Department provide a list of delivery locations for the

CSM?

This is a pre-event contract that will be enacted as needed in response to a natural disaster so the location will not be known until an incident occurs.

Issuing Agency: NC Department of Agriculture and Consumer Services

Solicitation Number: 10-RFP-1362751361-KMM

Solicitation Description: Carbon Source Material Including Delivery

Solicitation Opening Date and Time:

March 11, 2025, at 2:00 PM

Addendum Number: 2

Addendum Date: 03/08/2025

Purchasing Agent: Karen Moore

Modification # Solicitation Section

Current Solicitation Language Updated Solicitation Language

1 Addendum 1 Bids Opens 03/11/25 at 2:00 PM

ET

03/17/25 at 2:00 PM ET

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North Carolina Solicitation Addendum

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Vendor Question State’s Response

2 Attachment A:

Pricing:

Would the Department consider adding an additional charge per mile per CY for suppliers that are more than 90 miles hauling distance, should this be required?

This should not be required as there are a large amount of suppliers throughout the state that can be sourced from.

However, that discussion could be addressed after the contract is awarded and an amendment could potentially be agreed upon.

3 Section 5.2 CSM requirements state: the CSM needs to meet the specifications determined by the SME. Other than being carbon material of which 98% has been reduced to less than 2” in any direction, are there other specifications the CSM must meet?

4 Attachment A:

Pricing Form

Item 1. The note under this item states: Vendor shall provide the wood and approved carbon material at cost with no markup.

Pricing is based on Hurricane Florence data. NCDA&CS will be charged for actual material costs but not more than $18.50/cubic yard. Hurricane Florence affected North Carolina in 2018.

Would the Department consider adjusting this ceiling price to reflect the current market in North Carolina?

Yes, that ceiling could be adjusted if current market prices are outside that range.

5 Section 5.2, Tasks/Deliverables a)

Vendor shall provide, at minimum, twenty-five (25) 100 cubic yard walking-floor trailers with trucks and drivers within seventy-two (72) hours of request. Does the Department have an estimated start date for this project?

This is a pre-event contract that will be enacted as needed in response to a natural disaster so a start date will not be known until an incident occurs. The expectation is that the awarded vendor will be able to supply that amount of equipment and drivers within 72 hours of enactment of the contract.

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Vendor Question State’s Response

6 Attachment A:

Pricing there is no Item 5) Management Fee: Manage logistics of sourcing wood or other approved carbon material, and purchasing, routing, scheduling, delivery, documentation and communication with NCDA&CS and its SMEs and receiving site representatives. To include lodging and meals, travel costs, personal protective equipment, and supplies. Calculated as a percentage of invoiced costs.

This line item was included in the 2019 Invitation for Bid #: 10-IFB- 00908, Carbon Source Material including Delivery. Would the Department consider adding this line item back to the pricing sheet to cover the management costs and support personnel associated with this project?

Due to changes in FEMA reimbursement policy, they will no longer reimburse for a separate “management fee” so that fee needs to be incorporated in the “Hauling Price” of Items 2, 3, and 4.

Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.

☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.

☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.

☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

Authorized Signature Date

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