Non-IT IFB or RFQ Agency Services Sourcing Event Template

The North Carolina Department of Public Safety, Division of Emergency Management (NCEM) has issued an Invitation for Bid (IFB) for property acquisition and demolition services under the Hazard Mitigation Grant Program (HMGP) for Madison County residential construction projects. This procurement is restricted to vendors previously approved under RFPQ #19-RFPQ-1653309857-GSX and seeks bids for services on four properties: two mandatory properties (315 S Main Street in Marshall and 3544 Gabriel's Creek Road in Mars Hill) and two optional properties (17 Silvermine Road in Hot Springs and 2718 NC Highway 251 in Marshall). The scope of work includes comprehensive acquisition services consisting of property owner notification, title searches, appraisals at pre-disaster fair market value, written purchase offers, and closing services, as well as complete demolition services including pre-demolition evaluation, permitting, utility disconnection, structural demolition, debris removal, land restoration, and post-demolition evaluation, with all demolition work required to be completed within 90 days of closing. Vendors must provide firm fixed pricing for each project phase (pre-acquisition, acquisition, site demolition, and miscellaneous costs), with separate line-item pricing required for projects valued at $30,000 and above and composite pricing for projects below that threshold. Written questions must be submitted by May 14, 2026, with responses provided by May 21, 2026, and bids are due June 1, 2026, at 2:00 PM ET for public opening via Microsoft Teams. Additional requirements include 100 percent performance and payment bonds after purchase order issuance, three customer references, and completion of all supplemental forms and federal certifications as specified in the attachments, with the contract having an initial one-year term beginning upon final execution and work commencing within 14 business days of the effective date.

This procurement is restricted to prequalified vendors only, with contract awards at or above $500,000 following formal sealed bid procedures pursuant to N.C.G.S. 143-129. The solicitation is supported by federal Hazard Mitigation Grant Program funds, requiring compliance with federal requirements including prevailing wage standards, debarment certifications, lobbying prohibitions, and equal employment opportunity provisions. Vendors must demonstrate 10 percent utilization of diverse firms as subcontractors to meet HUB participation goals and must provide financial stability certifications. Retainage is limited to five percent of progress payments, released upon final project acceptance. No incumbent vendors or specific budget ranges are identified in the solicitation documents; however, the presence of four properties with separate acquisition and demolition phases suggests a substantial overall contract value, with individual property values determining the applicability of specific pricing methodologies and sealed bid requirements.