Non-Certified Biomedical Service Maintenance

The State of Minnesota, specifically the Department of Administration, is issuing a Request for Proposal (RFP) for Non-Certified Biomedical Service Maintenance at the St. Peter Regional Treatment Center, located in Mower County. The procurement seeks a contractor to provide comprehensive preventative maintenance and repair services for an extensive inventory of medical equipment, including analyzers, medical beds, centrifuges, infusion pumps, monitors, sterilization units, and diagnostic instruments. Key deliverables include implementing a preventative maintenance program, performing scheduled and on-demand repairs, maintaining detailed equipment logs, creating inspection checklists, and providing comprehensive reporting for each piece of equipment. The contract term is from July 1, 2025, through October 31, 2026, with potential extensions up to 44 additional months. The evaluation process will utilize a 1,000-point system, with 100 points for acceptance of terms, 300 points for the responder narrative, and 600 points for cost detail. Proposals are due by June 4, 2025, at 3:00 PM Central Time, and questions must be submitted in writing by May 26, 2025, to rhiannon.fissehaye@state.mn.us.

The solicitation encourages participation from small businesses based in Minnesota, with additional preference points available for targeted group, economically disadvantaged, and veteran-owned businesses. The state emphasizes diversity and inclusion, potentially offering advantages to businesses owned or operated by racial minorities, women, persons with substantial physical disabilities, or veterans. The estimated annual contract value ranges from $15,000 to $20,000, with no guaranteed minimum or maximum amount. Respondents must provide repair parts that are new Original Equipment Manufacturer (OEM) components, with any cost-plus pricing limited to a 20% administrative markup. The contractor will be required to maintain various insurance policies, including Professional Liability, Errors and Omissions, and Privacy Liability Insurance, with specific minimum coverage limits. Additionally, the successful bidder must comply with state and federal regulations, including data privacy laws and background check requirements. An independent site visit to examine the premises and existing equipment is mandatory before submitting a proposal, with the state anticipating completing the evaluation and selection process by June 16, 2025.