Newborn hearing screening data collection

The State of Delaware Department of Health and Social Services, Division of Public Health, is issuing a Request for Proposals for professional services to support the Newborn Hearing Screening Data Collection program. The procurement seeks a vendor to maintain and enhance the existing e-screener plus (eSP) information management system to receive, collect, and manage initial and follow-up hearing screening data, diagnostic auditory assessment data, and Early Intervention services data from seven birth facilities, midwives, and the Nemours Children's Health Audiology Department. Key deliverables include providing a web-based portal for authorized healthcare providers to access hearing health data, supporting bidirectional HL7 format data exchange, producing CDC aggregate reports and patient-level exports, generating alert functionality to track missing data at state and facility levels, and creating task management capabilities. Required qualifications include demonstrated experience with similar information management systems, healthcare data integration, and the ability to recruit and train qualified staff. The evaluation criteria weight vendor qualifications and experience at 25 points, methodology proposed at 25 points, responses to scope of services at 20 points, ability to recruit and train qualified staff at 15 points, and proposed costs at 15 points. Important dates include a deadline for questions on April 3, 2026, a non-mandatory pre-bid meeting on April 15, 2026, responses to questions posted by May 1, 2026, and a proposal deadline of May 26, 2026, at 1:00 PM EDT. The estimated award notification date is July 1, 2026, with an estimated project start date of January 1, 2027.

The contract term is one year with four optional one-year extensions, and pricing must remain fixed and binding through December 31, 2029. While the RFP documentation does not specify set-aside designations for disadvantaged enterprises, vendors must disclose diverse vendor certifications at state and federal levels and submit quarterly subcontracting reports identifying diversity supplier participation. The vendor must maintain appropriate insurance coverage including Commercial General Liability of $1,000,000 per occurrence/$3,000,000 aggregate and either Medical/Professional Liability, Miscellaneous Errors and Omissions, or Product Liability of $1,000,000 per occurrence/$3,000,000 aggregate. The existing eSP system currently receives hearing screening results reported by birth facilities throughout the state, requiring the selected vendor to integrate with and enhance this established infrastructure. Subcontracting is not permitted unless specifically identified and approved by the State. The RFP does not indicate a specific budget range or award value; however, vendors are required to submit itemized costs based on specifications provided in Appendix B, with invoices to be paid within 30 days of receipt via Automated Clearing House or Purchase Card.