New Red Devil Series Dual Chamber Furnace and Installation New River Community College

The Virginia Community College Shared Services Center (VCCS) is soliciting sealed bids for the furnishing, delivery, and installation of a new RD8-KHE24 Red Devil Series Dual Chamber Furnace at New River Community College in Dublin, Virginia. The procurement requires qualified firms to provide one furnace unit with specific technical specifications including a chamber size of 12"H x 14"W x 24"D, overall dimensions of 62"H x 32"W x 36"D, 460/3/60 voltage, 12 kW power, and temperature capabilities of 2200°F in the upper chamber and 1200°F in the lower chamber. The scope of work encompasses delivery to the college facility, professional installation, one year of technical support, and waste disposal services. Bidders must submit detailed quotes with firm unit pricing that includes all freight and delivery charges to the site, where electrical and gas line tie-ins will be available. The contractor is responsible for off-loading materials and disposing of all waste and packing materials, with the option to utilize college dumpsters. Questions regarding the unsealed bid must be submitted by April 1, 2026 at 2:00 PM local time, with sealed bids due by April 6, 2026 at 2:00 PM local time through the eVA electronic system. Delivery and installation must be completed by May 15, 2026, with delivery required within four calendar days after receipt of order and advance notification provided at least one week prior to delivery during normal business hours (Monday through Friday, 9:00 AM to 3:00 PM). All contractors must maintain comprehensive insurance coverage, including workers' compensation, employer's liability of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth listed as an additional insured, and must provide a Certificate of Insurance within three business days of bid closing.

This solicitation is designated as a Small Business Set-Aside with award priority given to DSBSD-certified micro businesses and small businesses, including women-owned and minority-owned enterprises holding valid DSBSD small business certification as of the bid due date. Prime contractors winning awards exceeding $100,000 are required to submit a Small Business Subcontracting Plan with a goal of achieving 42 percent of purchases from DSBSD-certified small businesses and must provide quarterly reports on subcontractor usage. The Commonwealth of Virginia is exempt from state sales tax and federal excise and transportation taxes under exemption number 54-73-0076K, and all bidders must register in the eVA Internet e-procurement solution and are subject to vendor transaction fees of 1 percent of the order value, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. Award will be made to the lowest responsive and responsible bidder based on net prices, with the Commonwealth reserving the right to determine equivalency of any substituted products, requiring bidders proposing equivalent items to supply manufacturer documentation. Payment will be made by VCCS in accordance with the Virginia Public Procurement Act's Prompt Payment provisions. All inquiries should be directed solely to Shannon Jimenez, Lead Buyer, at sjimenez@ssc.vccs.edu or 540-591-4000.