Chamber Furnace NRCC.pdf

Solicitation #116909 New Red Devil Series Dual Chamber Furnace and Installation New River Community College

New Red Devil Series Dual Chamber Furnace and Installation

New River Community College

Small Business Set-Aside

Questions will be received until: April 1, 2026, at 2:00 PM local time.

Bids will be Received Until: April 6, 2026 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT IN THE

BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Lead Buyer, Email:

sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-

4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

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Table of Contents

SECTION

NUMBER

SECTION TITLE PAGE

NUMBER

I Purpose 2

II Questions Regarding Unsealed Bid 2

III General Definitions 2

IV Scope of Work 3

V Specifications Requirements 4

VI Method of Payment 5

Att. A Certificate of Insurance. Certificate of insurance (COI) should be completed and returned as part of the Unsealed Bid submission package before services can proceed. A COI, according to the requirement in this Unsealed Bid must be submitted three (3) business days from the date of closed bid or submitted bids will be deemed non-responsible.

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is

Soliciting bids from qualified firms to furnish, deliver and install a New RD8-KHE24 Red Devil™ Dual Chamber Furnace to

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

mailto:sjimenez@ssc.vccs.edu

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

c. Delivery Point: The address for each delivery location is:

New River Community College 5251 College Drive Dublin Virginia 24084

d. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed.

e. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 9:00AM and 3:00PM), except on days designated as Federal or State holidays or mandated closing.

f. Delivery Notification: The Contractor shall coordinate actual delivery notification of at least 1 Week prior to intended delivery. Contact information for each delivery location will be given at time of award.

g. Delivery/Installation Need by Date: 5/15/26

h. Warranty: Standard Manufacturer Warranty

IV. SPECIFICATIONS REQUIREMENTS:

New River Community College seeks a qualified firm to furnish, deliver and install a New RD8- KHE24 Red Devil™ Dual Chamber Furnace see scope of work.

Contractor shall supply all labor, supervision, resources, equipment, materials, supplies, and incidentals needed to provide the service requested.

Contractor shall dispose of all waste and packing material. Contractor may use college dumpsters.

Contractor will be able to tie into existing electrical and gas lines.

Quantity Item # Description 1 RD8-KHE24 Red Devil™ Series Light Duty Dual Chamber Furnace

• Chamber Size 12”H x 14” W X 24” D

• Overall Size 62”H X 32” W x36” D

• Voltage 460/3/60

• Power 12 kW

• Temperature 2200°𝐹𝐹 Upper 1200°F Lower

• Heavy Guage Heating elements in removable holder

• Energy Efficient 4 ½ walls of insulation

• Hearth Plates to support workload and protect floor.

• Stainless steel fan in lower chamber for uniform heat

• Horizontal Swing Doors with Adjustable Latches provide positive seals.

• Safety Switch Shut Off Power when doors open.

• Eurotherm Digital temperature Controls in separate NEMA 1

Panel

1 Delivery 1 Installation 1 Technical support for 1 year

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347 et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VI. Attachment A – Certificate of Insurance Sample