New Alaris Infusion Pumps Rappahannock Community College

The Virginia Community College Shared Services Center is soliciting bids on behalf of Rappahannock Community College in Warsaw, Virginia for new Alaris infusion pump equipment, with bids due September 30, 2026 at 2:00 p.m. local time and questions due September 25, 2026 at 2:00 p.m. This is a Small Purchase Set-Aside with award priority for DSBSD-certified micro and small businesses, including women-owned and minority-owned businesses holding DSBSD certification as of the bid due date.

The scope calls for four Alaris 8015 PC Point-of-Care Units with 5.7-inch color display and large-screen interface; eight Alaris 8100 Infusion Pump Modules; and four Alaris 8120 Patient-Controlled Analgesia Pump Modules. All units must include the latest Guardrails software. Bidders must supply modules only, excluding tubing, poles, or other accessories. No substitutions are permitted.

Delivery and installation are required by November 30, 2026 to 52 Campus Drive, Warsaw, Virginia 22572 on an F.O.B. basis. Contractors must coordinate delivery with at least twenty-four hours' notice during normal business hours (Monday through Friday, 9:00 a.m. to 3:00 p.m.). A one-year warranty is required. Bids must include firm unit pricing and transport and delivery charges. Awards will be made to the lowest responsive and responsible bidder.

All bidders must register in the eVA e-procurement portal and pay applicable vendor transaction fees (1 percent capped at $500 for DSBSD-certified small businesses, 1 percent capped at $1,500 for others). Contractors must maintain commercial general liability of $1 million per occurrence and $2 million aggregate, workers' compensation insurance, and employer's liability coverage of $100,000. All offerors must submit a Small Business Subcontracting Plan targeting 42 percent of purchases from DSBSD-certified small businesses. Bids remain valid for 30 days. Inquiries must be directed to Megan Mills, Lead Buyer Specialist, at Mmills@ssc.vccs.edu or 540-519-4000.