128870___RCC New Alaris Infusion Pumps.pdf

128870

RCC New Alaris™ Infusion Pumps

RCC New Alaris™ Infusion Pumps

Rappahannock Community College - Warsaw

Small Purchase Set Aside

Questions will be received until: September 25, 2026 at 2:00 PM local time.

Bids will be Received Until: September 30, 2026 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Megan Mills, Lead Buyer Specialist, Email: Mmills@ssc.vccs.edu Phone: 540-519-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

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Contents

I. PURPOSE: 2

II. GENERAL DEFINITIONS: 2

III. SCOPE OF WORK: 3

IV. SPECIFICATIONS REQUIREMENTS: 4

V. METHOD OF PAYMENT: 4

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to furnish and deliver:

New Alaris™ 8015 PC Point-of-Care Units

New Alaris™ 8100 Infusion Pump Modules

New Alaris™ 8120 PCA Pump Modules

To:

Rappahannock Community College

52 Campus Drive

Warsaw, VA 22572

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Megan Mills at Mmills@ssc.vccs.edu.

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: No Substitutions will be allowed.

c. Delivery Point: The address for the delivery location is: 52 Campus Dr, Warsaw, VA

22572, USA.

d. Off-Loading: (If Applicable) The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. College may provide the following:

None. The following may be needed to unload delivery: forklift, liftgate.

e. Delivery Hours: (If applicable) For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 9:00AM and 3:00PM), except on days designated as Federal or State holidays or mandated closing.

f. Delivery Notification: (If Applicable) The Contractor shall coordinate actual delivery notification of at least twenty-four (24) hours prior to intended delivery. Contact information for each delivery location is listed above.

g. Delivery/Installation Need by Date: November 30, 2026.

h. Warranty: One-year warranty

IV. SPECIFICATIONS REQUIREMENTS:

Rappahannock Community College is soliciting bids from qualified firms to furnish and deliver:

Quantity Specifications 4 New Alaris™ 8015 PC LSI Point-of-Care Unit

-Large Screen Interface -5.7-inch color display -Latest Guardrails software to be included -Tubing, poles and other accessories not requested. Module only.

8 New Alaris™ 8100 Infusion Pump Module -Latest Guardrails software to be included

- Tubing, poles and other accessories not requested. Module only.

4 New Alaris™ 8120 Patient-Controlled Analgesia (PCA) Pump Module

- Latest Guardrails software to be included

- Tubing, poles and other accessories not requested. Module only.

1 Shipping

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.